Fellowship Program Manager - PACC

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Division of Pulmonary, Allergy, and Critical Care Medicine seeks a highly organized and motivated Fellowship Program Manager to oversee the daily operations of its ACGME-accredited fellowship program in pulmonary disease and Critical Care Medicine. This role requires exceptional communication skills and close collaboration with the Program Director and Associate Program Director to ensure compliance with institutional and accreditation standards.

Responsibilities

• Manage all administrative aspects of the fellowship program, including recruitment, onboarding, evaluations, reappointments, orientation, and graduation.
• Serve as the primary liaison for fellows, faculty, and the NYPH GME Office.
• Coordinate the annual recruitment cycle, including complex interview scheduling and candidate communications.
• Ensure compliance with ACGME and institutional GME requirements, including performance reviews, program and faculty evaluations, and committee meetings.
• Maintain detailed records for fellows and program documentation required for accreditation and internal reviews.
• Manage data systems including ERAS, MedHub, ACGME ADS, and others.
• Coordinate agreements and credentialing for affiliated training sites and rotations.
• Manage room reservations and calendar invitations for divisional conferences.
• Track and submit attendance records to the CME office.
• Assist with calendar management for the Program Director and continuity clinic scheduling.
• Maintain alumni employment records and update internal databases and website listings.
• Ensure timely updates of fellowship-related content on the division's website.
• Support program development, process improvements, and new initiatives in collaboration with leadership.

Minimum Qualifications

• Bachelor's degree or equivalent education / experience, plus three years of related experience.
• Exceptional organizational skills and attention to detail.
• Strong interpersonal and communication skills, with the ability to foster engagement with fellows and faculty.
• Innovative and adaptable, with the ability to implement new ideas to meet evolving program needs.
• Proficiency in Microsoft Office Suite, especially Excel for data management and reporting.

Other Requirements

• Successful completion of applicable compliance and systems training requirements

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.