Administrative Assistant

The Administrative Assistant will primarily provide administrative support to three Senior Vice Presidents in Data & Analytics, Marketing, and Consumer Products, The position will handle a wide range of administrative and executive support-related tasks, including but not limited to calendar management, meeting preparation, travel arrangements and coordination, organizing and submitting expenses, and project management. The Administrative Assistant will operate with the utmost discretion while working with highly confidential information, ensuring impeccable attention to detail, organizational skills, and thoroughness. Additionally, this position will be in constant communication with both internal and external partners and clients.

Responsibilities

• Manage complex and ever-changing day-to-day schedules of the SVPs via Microsoft Outlook, scheduling and organizing meetings across multiple time zones.
• Anticipate all needs of the executives by thinking and working proactively with a one-step-ahead mentality throughout the day in terms of meeting prep, arising issues and new developments.
• Prepare for meetings and appointments by creating agendas and other pertinent materials, preparing conference rooms and audio / visual needs and securing external guests when applicable.
• Provide high-level administrative support to executives including answering phones, coordinating / preparing for meetings, maintaining calendar, arranging conference calls, arranging complex travel arrangements which include international, etc.
• Serve as liaison between the SVPs and key stakeholders.
• Act as a "gatekeeper" by managing the SVPs leadership's calendars. This involves using discretion in identifying critical items, setting up meetings and making scheduling changes with minimal involvement by the executive. Plans, coordinates and ensures schedules are followed and respected.
• Make thoughtful, quick and accurate decisions when executive is unavailable.
• Assist in regularly creating and editing memos and PowerPoint presentations to be presented by the executives.
• Coordinate travel arrangements; prepare detailed travel itineraries inclusive of flights, hotels, meeting agendas, etc.
• Screen phone calls and forward calls appropriately, communicating with external and internal partners in a professional manner.
• Oversee personal and departmental expenses. Prepare, reconcile and submit all necessary invoices and credit card expenses in Concur in a timely and accurate manner.
• Handle confidential information meticulously; escalate any required information with discretion.
• Ensure SVPs remain organized and on-schedule through proactive, consistent communication throughout the day.
• Facilitate mass internal communication (ie. distributing company-wide e-mails, reports, etc.)
• Draft, review and send communications on behalf of executives.
• Organize and coordinate multiple large meetings, materials, reports, etc.
• Keep up to date on department specific initiatives and timelines.
• Maintain an accurate and current list of internal and external contacts.
• Have a clear understanding of the company structure and the way departments operate.
• Miscellaneous projects and tasks as assigned in a timely and accurate fashion.
• Nurtures strong partnerships with a broad range of individuals including other EAs, facilities, the executive's direct reports, travel, IT, security and other key internal stakeholders.
• Answer questions with tact, diplomacy and accuracy.
• Operate with sound judgement and efficiency.
• Keep executives abreast on time sensitive and priority issues, ensuring appropriate follow-up.
• Handle printing, faxing, copying, filing, mail and shipping.

Required Qualifications

Preferred Qualifications

Other Key Attributes / Characteristics

Physical Demands

Travel

Terms / Expected Hours of Work

Salary / Pay Range

This job posting contains a pay range, which represents the range of salaries or hourly rates that the NFL believes, in good faith, at the time of this posting that it might be willing to pay for the posted job in the location(s) specified. The NFL expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials or expertise that far exceed those required or expected for the position, would the NFL consider paying a salary or rate near the higher end of the range.

Salary

$35-$35 USD

Benefits Information

To learn more about our comprehensive benefits offerings, please visit : NFL BENEFITS

At the NFL, in-person work at our offices is a top priority because it allows us to collaborate more effectively, build stronger connections, and maintain the culture that drives our success. This role requires onsite presence at an NFL office or stadium location, and remote and / or hybrid working options are not offered.

NO RELOCATION ASSISTANCE WILL BE PROVIDED.

The NFL is committed to building an inclusive work environment that reflects our incredible fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, and local laws.

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