Data Administrative Dispatcher

Data Administrative Dispatcher

The Data Administration Dispatcher supports HES Facilities Management by greeting clients / visitors, answering phones, and supporting the Director of Facilities.

The Data Administration Dispatcher will use a computerized work order system to distribute daily, monthly and emergency work orders to employees. This person will also organize and analyze data found in the work order system to support management in overseeing performance metrics for the facility.

Essential Functions :

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Job Description

The Data Administrative Dispatcher oversees the administrative functions related to the facilities management department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following (other duties may be assigned) :

The primary responsibility of the Administrative Assistant is overseeing the administrative functions of the facilities management department. Essential aspects of this position include :

• Issue / Track Work Orders
• Develop forms and related tools required to support the operations team
• Ability to use Microsoft Office products
• Track training records of staff
• Required to follow all HES Facilities, client, and regulatory agency policies.
• Strong problem-solving skills
• Excellent interpersonal skills and customer satisfaction focus
• CMMS experience a plus but not required
• Demonstrated ability to prioritize tasks to meet deadlines

EDUCATION and / or EXPERIENCE :

High School Diploma

LANGUAGE SKILLS :

Ability to read and comprehend instructions, correspondence, and memos, Ability to write effective correspondence. Ability to effectively present information in one-on-one and group situations to customers, clients, and other employees or the organization.

REASONING ABILITY :

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Benefits

Minimum Qualifications

The requirements listed below are representative of the minimal education, experience, knowledge, skills, and / or abilities required for this position.

Education : High school diploma required, Associates Degree preferred.

Certifications : N / A

Experience : At least three (3) years’ experience in working with a work order system.

HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands-on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management.

Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 13,000 dedicated team members and maintain more than 200 million square feet daily.