Receptionist

Receptionist Position

We are looking for a dedicated receptionist to join our team in New York, New York. This contract position offers an exciting opportunity to contribute to a detail-oriented and welcoming environment while ensuring seamless day-to-day operations. If you have strong organizational skills and enjoy providing excellent customer service, this role may be a great fit for you.

Responsibilities:

• Prepare and organize conference rooms by setting up furniture, audio/visual equipment, and refreshments as needed.
• Ensure conference rooms are cleaned and restored after each use, including returning borrowed items to vendors.
• Maintain cleanliness and order in kitchen and catering areas, ensuring they are presentable at all times.
• Monitor and manage inventory levels for catering supplies, restocking as necessary.
• Answer incoming calls using a multi-line phone system and direct them to the appropriate parties in a courteous manner.
• Provide front desk support, greeting visitors and ensuring they have a positive experience.
• Handle multiple tasks and deadlines effectively, prioritizing responsibilities to meet organizational needs.
• Collaborate with team members to maintain a smooth workflow and high-quality service.
• Assist with ad hoc office tasks to support overall operations.

Requirements:

• At least one year of experience in office services, preferably within hospitality or catering.
• Proficiency in managing multi-line phone systems and handling inbound calls.
• Strong verbal and written communication skills to interact effectively with clients and colleagues.
• Ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Familiarity with inventory management and maintaining supplies.
• Attention to detail to ensure cleanliness and proper organization in shared spaces.
• A detail-oriented approach and commitment to providing excellent customer service.
• Flexibility to adapt to varying schedules and tasks as needed.