Office Manager / Executive AssistantLand & Apartments, LLC • St Louis, MO, United States
Office Manager / Executive Assistant
Land & Apartments, LLC • St Louis, MO, United States
[job_card.variable_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare agendas, meeting notes, presentations, and professional correspondence. Handle confidential information with discretion. Run errands for executives. Assist in prioritizing tasks, deadlines, and follow-up actions for executive leadership. Organize and maintain digital and physical filing systems. Assist with invoice management, expense tracking, and basic bookkeeping tasks. Manage vendor onboarding, including collecting documentation such as W-9s and insurance. Assist with the printing of presentations and other materials as needed. Respond professionally to inquiries from tenants, partners, vendors, and stakeholders. Support scheduling of inspections, contractor visits, and property-related meetings. 2+ years of experience in office management, executive assistance, or administrative roles. Exceptional organizational skills and an eye for detail. Strong written and verbal communication abilities. Professional presence and ability to represent the company positively. Proficiency in Microsoft Office and general office technology. Ability to multitask, stay proactive, and handle a fast-moving workload. Comfortable working in a role that combines hospitality, administration, and executive support. Naturally proactive and solutions-oriented. Strong sense of ownership over the office environment. Enjoys supporting others and creating a positive workplace experience. Reliable, polished, and adaptable. Thrives in a growing, entrepreneurial company. Competitive salary Paid time off Health benefits or stipend Opportunity to grow into higher operations or management responsibilities
Job Description : Office Manager / Executive Assistant
Company : Land & Apartments
Position Type : Full-Time
Location : Maplewood, MO
Overview
Land & Apartments is a fast-growing real estate private equity company. We are seeking a polished, highly organized Office Manager / Executive Assistant who will serve as the heartbeat of the office—ensuring our environment reflects the professionalism and culture of the company while providing high-level administrative and executive support.
This person will create a smooth, welcoming, and efficient workplace while helping leadership stay organized, prepared, and focused.
Key Responsibilities
Office Management
- Maintain a clean, organized, and professional office environment that reflects the company’s brand and standards.
- Oversee office appearance daily—ensuring conference rooms, common areas, and workspaces are fully stocked and presentable.
- Manage all office supplies, including ordering, inventory tracking, and vendor relationships.
- Coordinate daily lunch orders and oversee catering or food arrangements for meetings and team events.
- Serve as the primary point of contact for visitors, vendors, contractors, and building management.
- Coordinate office equipment maintenance and troubleshoot issues as needed.
- Lead office culture initiatives, including birthday celebrations, team gatherings, and special events.
Executive Assistant Support
Administrative & Financial Support
Communication & Relationship Coordination
Qualifications
Preferred Traits
Compensation & Benefits
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