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Office Manager / Executive Assistant
Office Manager / Executive AssistantLand & Apartments, LLC • St Louis, MO, United States
Office Manager / Executive Assistant

Office Manager / Executive Assistant

Land & Apartments, LLC • St Louis, MO, United States
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  • [job_card.full_time]
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Job Description : Office Manager / Executive Assistant

Company :  Land & Apartments

Position Type :  Full-Time

Location :  Maplewood, MO

Overview

Land & Apartments is a fast-growing real estate private equity company. We are seeking a polished, highly organized  Office Manager / Executive Assistant  who will serve as the heartbeat of the office—ensuring our environment reflects the professionalism and culture of the company while providing high-level administrative and executive support.

This person will create a smooth, welcoming, and efficient workplace while helping leadership stay organized, prepared, and focused.

Key Responsibilities

Office Management

  • Maintain a clean, organized, and professional office environment that reflects the company’s brand and standards.
  • Oversee office appearance daily—ensuring conference rooms, common areas, and workspaces are fully stocked and presentable.
  • Manage all office supplies, including ordering, inventory tracking, and vendor relationships.
  • Coordinate daily lunch orders and oversee catering or food arrangements for meetings and team events.
  • Serve as the primary point of contact for visitors, vendors, contractors, and building management.
  • Coordinate office equipment maintenance and troubleshoot issues as needed.
  • Lead office culture initiatives, including birthday celebrations, team gatherings, and special events.

Executive Assistant Support

  • Manage executive calendars, schedule meetings, and coordinate travel arrangements.
  • Prepare agendas, meeting notes, presentations, and professional correspondence.
  • Handle confidential information with discretion.
  • Run errands for executives.
  • Assist in prioritizing tasks, deadlines, and follow-up actions for executive leadership.

    • Administrative & Financial Support

  • Organize and maintain digital and physical filing systems.
  • Assist with invoice management, expense tracking, and basic bookkeeping tasks.
  • Manage vendor onboarding, including collecting documentation such as W-9s and insurance.
  • Assist with the printing of presentations and other materials as needed.

    • Communication & Relationship Coordination

  • Respond professionally to inquiries from tenants, partners, vendors, and stakeholders.
  • Support scheduling of inspections, contractor visits, and property-related meetings.

    • Qualifications

  • 2+ years of experience in office management, executive assistance, or administrative roles.
  • Exceptional organizational skills and an eye for detail.
  • Strong written and verbal communication abilities.
  • Professional presence and ability to represent the company positively.
  • Proficiency in Microsoft Office and general office technology.
  • Ability to multitask, stay proactive, and handle a fast-moving workload.
  • Comfortable working in a role that combines hospitality, administration, and executive support.

    • Preferred Traits

  • Naturally proactive and solutions-oriented.
  • Strong sense of ownership over the office environment.
  • Enjoys supporting others and creating a positive workplace experience.
  • Reliable, polished, and adaptable.
  • Thrives in a growing, entrepreneurial company.

    • Compensation & Benefits

  • Competitive salary
  • Paid time off
  • Health benefits or stipend
  • Opportunity to grow into higher operations or management responsibilities
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