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Buyer/Administrative Assistant
Buyer/Administrative AssistantInsight Global • St. Petersburg, FL, United States
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Buyer / Administrative Assistant

Buyer / Administrative Assistant

Insight Global • St. Petersburg, FL, United States
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

SUMMARY

  • Support procurement of items such as materials, components, equipment, supplies, and outsourced services that are required for engineering prototype builds and general engineering operations.
  • Provides analytical and specialized administrative support to relieve executive, director, and / or staff managers of complex details and advanced administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Coordinate executives, directors and / or manager’s calendar, meetings, correspondence and presentations as needed.
  • Coordinate and arrange meetings facilities and records and transcribe minutes of meetings.
  • Participate or lead special projects and / or events as needed.
  • Serve as the administrative liaison with others within and outside the company regarding administrative issues relating to purchasing, personnel, facilities and operations.
  • Plan and prepare for customer visits and corporate events.
  • Serve as resource to others in the resolution of complex problems and issues.
  • Issue Purchase Orders to pricing, terms & conditions that are negotiated and agreed to by Commodity Managers and Buyers.
  • Ensure suppliers’ adherence to established agreements. Processes purchase requisitions and purchase orders through Coupa.
  • Optimize order management process to ensure effective communication with suppliers.
  • Support Accounts Payable in resolving invoice discrepancies.
  • Handles shipping and receiving packages.
  • Processes new vendor onboarding.
  • Perform analysis and reporting of purchase history and supplier performance.
  • Adheres to all safety and health rules and regulations associated with this position and as directed by supervisor.
  • Comply and follow all procedures within the company security policy.
  • May perform other duties and responsibilities as assigned.

    • JOB QUALIFICATIONS EDUCATION & EXPERIENCE REQUIREMENTS

  • Typically requires a minimum of 6+ years of related experience. Or an equivalent combination of education, training or experience.
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