Fleet Administrator (Central Location)

Administrative Assistant Vehicle Fleet Management

The Administrative Assistant Vehicle Fleet Management provides administrative and operational support to the Fleet Manager and broader fleet operations team. This role is responsible for coordinating documentation, data entry, scheduling, and communication related to company vehicles to ensure safe, compliant, and cost-effective fleet operations.

Key Responsibilities

• Maintain and update fleet asset records (vehicle inventory, VINs, license plates, titles, assignments, mileage, utilization, etc.) in the fleet management system.
• Track and schedule routine and corrective maintenance, inspections, and repairs; coordinate with internal staff, vendors, and service providers.
• Monitor and support compliance with company policies and applicable regulations (e.g., registrations, inspections, emissions, insurance, safety documentation).
• Assist with driver onboarding / offboarding processes related to vehicle assignments, keys, fuel cards, telematics devices, and required documentation.
• Process and reconcile fleet-related invoices, purchase orders, and expense reports; work with Procurement and Finance as needed.
• Support fuel card administration, including card issuance, cancellations, PIN management, and usage audits.
• Collect, compile, and validate data to support fleet reporting (utilization, downtime, cost, fuel consumption, safety metrics, etc.).
• Respond to routine inquiries from drivers, supervisors, and vendors regarding vehicles, maintenance, fuel cards, and related processes.
• Maintain organized digital and physical filing systems for fleet documents (titles, registrations, insurance certificates, maintenance records, etc.).
• Assist with accident / incident reporting and documentation, including gathering information and coordinating with Risk / Insurance as directed.
• Support the implementation and administration of telematics or GPS systems, including data accuracy checks and basic troubleshooting coordination.
• Prepare correspondence, forms, and basic presentations or reports as requested by the Fleet Manager or department leadership.
• Perform general administrative duties such as meeting scheduling, calendar support, note-taking, and distribution of communications related to fleet operations.

Required Qualifications

Preferred Qualifications

Competencies

Clearance / Other Requirements

Security Clearance Requirement :

None

This position is part of our Federal Solutions team. The Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation's most critical assets, from Earth to cyberspace. Throughout the company, our people are anticipating what's next to deliver the solutions our customers need now.

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons questAPPLY TODAY!