HVAC Sales and Install Coordinator

Job Description

Job Description

Anytime Heating Cooling & Plumbing is seeking a highly organized, operations driven professional to support the EASE Comfort Program while coordinating closely with sales teams and HVAC installation operations. This role serves as a central point of coordination, ensuring alignment between sales activity, program requirements, scheduling, documentation, and financial processes.

The ideal candidate thrives in a fast paced environment, is detail focused, and enjoys managing multiple operational workflows at once. This position plays a critical role in keeping installations on track, supporting the EASE Comfort Program, maintaining accurate billing and documentation, and ensuring a seamless experience for both internal teams and customers.

Key Responsibilities

Coordinate daily schedules for HVAC installations, inspections, permits, and follow up calls

Serve as operational support for the EASE Comfort Program and sales teams

Manage DocuSign agreements and ensure accurate completion and filing

Communicate with customers regarding scheduling, next day installs, and inspections

Prepare and send monthly invoices and manage recurring billing

Post payments and assist with collections and AR follow up

Support bank and ACH activity, billing reconciliation, and basic financial analysis

Assist with process improvement initiatives and operational workflow enhancements

Provide general administrative and customer service support as needed

Qualifications :

Bachelor’s degree in Business, Finance, Operations, or related field preferred

Strong organizational and multitasking skills

Clear and professional communication skills

Proficiency in Microsoft Office and familiarity with DocuSign

• Experience with Service Titan is highly preferred

Attention to detail and ability to handle sensitive information

Customer service or operations support experience preferred

Flexibility for occasional weekend calls

What We Offer :

Pay starting at $25 to $30 per hour

Full benefits package including 401(k) with match, medical, dental, and vision

Growth opportunities and hands on experience in operations and finance

Collaborative, in office work environment

Work Location : In office only, this is not a remote position

Job Type : Full time