Program Assistant, Schools Program

Job Type

Full-time

Description

Position Summary

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. Assists the Program Director of Workforce Initiatives by providing administrative and high-level applicant screening support for the School Programs locations. This position involves the use of discretion and independent judgment.

Our Culture

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming : we are open to all. We are a place where you can belong and become. We are genuine : we value you and embrace your individuality. We are hopeful : we believe in you and your potential to become a catalyst in the world. We are nurturing : we support you in your journey to develop your full potential. We are determined : above all else, we are on a relentless quest to make our community stronger beginning with you. We are the Y .

Job Responsibilities

• Create documents, professional reports, spreadsheets, graphs / charts, presentation materials and other complex information for the leadership as assigned.
• Review, track and analyze data to produce reports in support of the operations and management.
• Coordinate and organize meetings (Master Calendar Management), special projects, programs and communication.
• Develop and maintain the calendar of the District Executive Director.
• Serve as liaison to parents, stakeholders and all related responsibilities.
• Set up for meetings, attend required meetings, take notes and compile meeting minutes as needed, and distribute minutes / agendas to appropriate parties.
• Complete reporting, purchase orders, project management, expense reports, and special assignments as identified by the District Executive Director.
• Download, pre-screen and schedule candidates for positions at both centers. Centralize candidate and new hire tracking system.
• Coordinate all Human Resources paperwork / processes including PAFs, position requisitions & other confidential information.
• Coordinate center recognition programs for staff, including birthday, anniversary, and special occasion.
• Perform general clerical duties, including composing written communication, filing, photocopying, screening phone calls, and faxing. Open and distribute mail.
• Develop and maintain center standard operating procedures (SOPs) for all departments.
• Report all accidents / incidents to your supervisor and follow the Association's current employee and member injury reporting procedures.
• Performs other duties as assigned by Management.

Requirements

Working Conditions

Disclaimers