Program Administrator

Academic Advisor

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share : equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location : 435 Alumni Rd, Rochester, New York, United States of America, 14627

Opening : Regular

Time Type : Full time

Scheduled Weekly Hours : 40

Department : 210200 Deans Office - SAS

Work Shift : UR - Day (United States of America)

Range : UR URG 108 H

Compensation Range : $24.91 - $34.87

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries / hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

General Purpose Provides comprehensive academic advising to undergraduate students across seven Public Health majors, supporting their academic progress and degree completion. Oversees curriculum administration, including course creation, scheduling, and curriculum committee documentation. Manages faculty administrative processes, financial tracking, and budget oversight. Coordinates key events such as the annual Research Symposium and Commencement participation.

Essential Functions

• General Departmental Administration
• Oversee general operations for the including space utilization, equipment and supply ordering, faculty-related events, department library management and digitization of records.
• Coordinates administrative needs for faculty including but not limited to collecting offer letters and processing hiring forms.
• Coordinates with Public Health Sciences as needed.
• Academic Advising and Tracking
• Advises undergraduate and graduate students for Public Health and Philosophy.
• Communications and Events
• Manages events and program communications including but not limited to the annual research symposium, colloquia, lectures, seminars, and conferences and commencement.
• Assist with department publicity including social media, website and newsletters.
• Fiscal Administration for Public Health
• Maintain tracking of expenses and assumes financial oversight of pre-determined budget.
• Administration of grants.
• Manage expense reimbursements for department.
• Faculty Administration for Public Health
• Coordinates administrative needs for faculty including but not limited to collecting offer letters and processing hiring forms.
• Curriculum Management for Public Health
• Manages course creation, schedule, and curriculum management processes; submits curriculum committee documentation.
• Other duties as assigned.

Minimum Education & Experience

Bachelor's degree Preferred

3 years relevant experience Required

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military / veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.