Executive Assistant to Vice President - Growing Firm

Job Description

Job Description

$125–150k base + performance-based bonus + comprehensive benefits

Hybrid schedule | 1 day IN OFFICE in SOHO / 4 days Remote

Hours : 9 : 00am–5 : 00 / 6 : 00pm ET (occasional flexibility)

Seeking a polished, discreet, and highly organized Executive Assistant to support a fantastic Vice President in a 1 : 1 capacity. This individual will play a critical role in ensuring seamless daily operations, managing complex logistics, and serving as a professional liaison to clients and partners in the UHNW space.

This is an excellent opportunity for a career Executive Assistant who values professionalism, autonomy, and exposure to a refined client base within the financial and insurance sectors.

What You’ll Do :

• Provide comprehensive 1 : 1 support to the Vice President, managing a complex and fast-paced calendar
• Coordinate meetings and act as a professional liaison with clients, advisors, and business partners
• Book detailed domestic and international travel
• Assist with client events — overseeing logistics, vendors, and onsite coordination
• Handle light personal assistance such as reservations, gifts, and occasional travel arrangements
• Manage administrative tasks including maintaining Salesforce data, and preparing presentations in PowerPoint and Excel
• Collaborate with design and marketing teams on client materials, event coordination, and special projects
• Leverage technology (Outlook, Salesforce, ChatGPT, Excel, PowerPoint) to improve efficiency and organization
• Represent the VP professionally in meetings, taking notes, ensuring follow-through, and maintaining confidentiality

What We’re Looking For :

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com / home / candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Company Description

Career Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.

Company Description

Career Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.