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Office Administrator/Facilities Coordinator
Office Administrator/Facilities CoordinatorSamtec • Colorado Springs, Colorado
Office Administrator / Facilities Coordinator

Office Administrator / Facilities Coordinator

Samtec • Colorado Springs, Colorado
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Description

Position at Samtec, Inc

Samtec is seeking an Office Administrator / Facilities Coordinator for our Colorado Springs, CO facility. The schedule is M-F 8 : 00 AM - 5 : 00 PM.

  • Pay is $19.00 - $22.00 per hour and is commensurate with experience.
  • Standard benefits are medical (HSA / PPO) dental, vision, group life, AD&D, short and long term disability, EAP, 401K plus other voluntary options, as well as paid time off.

The Office Administrator role includes a wide range of facility services and / or activities including routine and non-routine tasks to be independently completed according to office guidelines and / or by the request of HR Manager, Plant Manager, or other staff members. This role will interact frequently with customers / clients / vendors to maintain and strengthen relationships and to ensure work / deliverables meet expectations. This person may also assist each customer by providing individualized service, accurate information, efficient service and timely follow-up.

Essential Functions / Responsibilities :

  • Be the face for Samtec and ensure good first impression with customer, visitors, and associates. Model sudden service and Samtec DNA
  • Coordinate office activities and operations to secure efficiency and compliance to company.
  • Autonomously plans and schedules own daily tasks, develops solutions to problems utilizing education, experience, and judgment.
  • Be single point of contact for Facility & Services in a specific location.
  • General Reception during customer visits.
  • Will act as main point of contact to support (including meeting room preparation, catering, and special events) visits from customers, partners, staff, or new hires.
  • Daily stocking / restocking and ordering of supplies for break rooms, office area and conference rooms.
  • Ensure common office areas are kept tidy and meeting rooms are well equipped.
  • Event planning and execution. Planning events, creating emails / flyers for events & posting them onsite TVs / flyers in breakrooms / where appropriate.
  • Decorating facility and breakroom areas Holiday decorations
  • Assist HR, Plant Manager, and Payroll with administrative tasks as required / needed.
  • Own portions of associate on-boarding process, including pictures, badging, access, and scheduling.
  • Credit card reconciliation
  • Birthday / anniversary cards

    • Demonstrate ownership of this role by :

  • Scheduling front desk coverage as appropriate during absences or other vacancies
  • Managing appropriate vendor contracts and pricing
  • Anticipating needs of facility, HR, Plant Manager, or facility and being ahead of those
  • Partner with facilities department in owning general cleanliness and décor, including set up for holidays and events.

    • Required Experience :

  • 3+ Years’ Experience working as an Office Administrator / Coordinator or relevant role.
  • Strong customer service skills, communication, adaptability, and teamwork
  • Ability to multi-task, impeccable organization / time management skills, and attention to detail.
  • Advanced skills using MSOffice suite applications (Outlook, Word, Excel Power Point) and office equipment
  • Demonstrated ability to maintain confidentiality and discretion
  • Proven track record of trust

    • Preferred Education :

  • High School Diploma or equivalent is required.
  • College work in Human Resources, Business Administration or related field is preferred.

    • “The responsibilities as defined are intended to serve as a general guideline for this position. Associates may be asked to perform additional tasks depending on strengths and capabilities.”

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