Human Resources Coordinator

Introduction

Established in 1918, Guardian Service Industries is a 4th generation family-owned Janitorial, Security, Pest Control, and Engineering & Operations staffing corporation. We provide a comprehensive range of essential facility management services to over 1,000 clients across various sectors, inclusive of commercial and government buildings, residential communities, schools, industrial facilities, transportation hubs, and retail outlets throughout the Northeast and New England.

The Role

Guardian Service Industries, Inc. is looking for a full-time Human Resources Coordinator who will report to the Director, Human Resources. In this critical role, the coordinator will perform administrative tasks and services to support the effective and efficient operations of the organization's human resource department. There will be significant interaction with all levels of leadership at Guardian Service Industries, Inc. as well as external employees.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Assists with the day-to-day operations of HR functions and duties.
• Process all employee-related changes into the HRIS system such as new hires, terminations, promotions, tax updates, and direct deposit.
• Process leave of absence, family leave, and workers compensation.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Process Unemployment Claims.
• Performs customer service functions by answering employee requests and questions.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Submits online investigation requests and assists with new-employee background checks.
• Assists with recruitment and interview process. Tracks the status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
• Schedules meetings and interviews as requested by the Director of HR.
• Makes photocopies; mails, scans, and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Prepares new-employee files.
• Conducts or assists with new hire orientation.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Bilingual (English & Spanish) is strongly preferred.
• Knowledge of Paylocity preferred.
• Working understanding of human resources principles, practices, and procedures.
• Ability to function well in a high-paced and at times stressful environment.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently.
• Must possess intuitive thinking, multitasking, and problem-solving skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite, Paylocity, and related software.
• At least one year of related experience is preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Compensation: $25-$28/hour depending on experience

The requirements and duties described above may be modified or waived by the Company in its sole discretion without notice.

Guardian Service Industries is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sex, age, marital status, sexual orientation, gender identity, pregnancy, citizenship, status as a protected veteran, or status as a qualified individual with disability, or any other characteristic protected by applicable law. Guardian Service Industries is committed to integrity,