Office Administrator

Job Description

Job Description

Position Overview : The Office Administrator supports the daily operations of the office to ensure a well-organized, efficient, and welcoming work environment. This role handles administrative tasks, supports employees and leadership with day-to-day needs, and ensures the office is fully stocked, functional, and running smoothly. The ideal candidate is organized, detail-oriented, proactive, and comfortable juggling multiple tasks while maintaining a friendly and professional presence.

Key Responsibilities :

• Monitor daily office operations, including inventory supply, office organization, and general upkeep of the office.
• Maintain fully stocked office supplies by restocking daily and throughout the day when necessary.
• Monitor office equipment (printers, copiers, kitchen appliances) and coordinate repairs when required.
• Assist with scheduling meetings, preparing documents, event planning, and ordering lunches as needed.
• Serve as a friendly, reliable point of contact for employee requests and general office questions, creating a positive, organized, and professional office environment.
• Maintain relationships with vendors and service providers; tracking servicing schedules.
• Coordinate maintenance requests with building management, security, and vendors as needed.
• Submit all office-related expenses for approval and invoicing, including benefits, vendors, etc..
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain office records, logs, and digital files with accuracy and confidentiality.
• Provide clerical and administrative support to staff and leadership.
• Assist with onboarding tasks such as requesting background checks, workspace setup, equipment placement, badges / fobs, and welcome materials.
• Help maintain personnel files and assist with I-9 verifications in accordance with compliance requirements.
• Other duties as assigned.

Qualifications :

Company Benefits & Perks :