Program Associate

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Position Title : Program Associate

Job Category : University Staff

Employment Type : Regular

Job Profile :

Administrative Assistant II

Job Duties :

The College of Arts and Human Sciences is recruiting for a fulltime Administrative Assistant II ( AD002) - Program Associate. The person in this position provides administrative support for program directors who lead UW-Stouts programs in psychology and game and media studies as well as administrative support as assigned for other programs and units in Academic Affairs .

Offic ial UW Title (Code) / Job Description : Administrative Assistant II

50 % A. Academic program support for programs in the College of Arts and Human Sciences

• Support programs by providing information to program directors department chairpersons administrative staff faculty students off-campus representatives parents and prospective students resolving issues and coordinating activities.
• Use appropriate software and campus systems (i.e. Workday Excel Peoplesoft Access Stout UWBI and EAB Navigate) to obtain student data as requested and update student information for program directors.
• Assist with the assignment of student advisors and coordinate advising strategies with program directors.
• Assist program directors in development and maintenance of marketing materials including the program website.
• Assist program directors in scheduling and coordinating advisement day activities including organizing and providing current materials and information.
• Work with program directors to update and maintain program advisory committee membership including addresses and email lists and provide advisory committee membership to the Vice Chancellors office as needed.
• Assist program directors in logistical preparations for event planning and / or meetings (managing agendas minutes room reservations food arrangements parking passes etc.) follow-up and other details as needed.
• Assist program directors with calendar management and scheduling of advising appointments.
• Assist program directors with communication with service offices on campus.
• Provide informational packets for visiting students and parents as needed.
• Protect the privacy of educational records following FERPA policies and procedures.

50% for other programs and units in Academic Affairs

Key Job Responsibilities :

Department :

The College of Arts and Human Sciences (CAHS)houses UW-Stouts academic programs in the humanities the social sciences human services and the arts. CAHS also houses the School of Art and Design the School of Education and the Stout Vocational Rehabilitation Institute. We arecommitted to an education that enhances the well-being of individuals families and society; empowers students to become lifelong learners and responsiblecitizens who value scholarship diversity and the pursuit of truth; contributes to a broad-based understanding ofthe humanexperience; and fosters a culture of excellence collegiality and professionalism.

Compensation :

Competitive salarycommensuratewith qualifications and experienceand available budget.A six-month probationary period is required.

Minimum / Required

Highly Desired / Preferred

How to Apply :

Complete a pplications received by end of day January 16 202 6 are ensured full consideration. Applications submitted after January 16th may be reviewed at the discretion of the search committee or until position is filled .

To apply click on the APPLY button or go to : application materials :

Cover letter (

Curriculum vitae or resume

All final candidates will be asked to provide names email contact information and / or phone numbers for three (3) references with at least one being from a manager or supervisor during the interview process.

Applicants must complete all required fields and attach all required documents prior to submitting the online application. Note : Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

For questions regarding this position or recruitment please contact :

Search Chair : Kevin Drzakowski

Phone : Email :

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials please contact :

Search Coordinator : Hannah Schillinger

Phone : Email :

The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this please contact our Human Resources office Phone : 715.232.2149.

Guidelines to ensure consideration :

Applicants must complete all required fields and attach all required application materials.

Within your cover letter address each of the Minimum / Required Qualifications specified for this position. For each required qualification describe your relevant experience using specific examples from your work history to illustrate how your experience satisfies the requirement.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individuals disability.

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan demonstrating our commitment to the diverse needs of our employees.

Employee Benefits : calculate the estimated value of your total compensation use the Health & Retirement Contributions Estimator Employee Benefits ()

Employment is contingent upon the final candidates completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test as applicable. The reference check process includes asking the final candidates professional references questions regarding employee misconductsexual violenceandsexual harassment. Reference checks must be conducted at a minimum with three professional references at least one of which must be a prior supervisor.

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

In response to a public records request the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit : is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.

Required Experience :

IC

Key Skills

Crisis Management,Microsoft Word,Office Experience,Conflict Management,Constant Contact,Microsoft Powerpoint,Research Experience,Salesforce,Administrative Experience,Public Speaking,Google Suite,Writing Skills

Experience : years

Vacancy : 1