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Document Controller (Inventory Implementation Specialist)
Document Controller (Inventory Implementation Specialist)Austen Maritime Services Pte Ltd • Church Street
Document Controller (Inventory Implementation Specialist)

Document Controller (Inventory Implementation Specialist)

Austen Maritime Services Pte Ltd • Church Street
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.temporary]
[job_card.job_description]
Job Description The position is responsible to create and assist in the development, implementation and support of the Company's Inventory management system;
Conduct regular workshops pertaining to inventory management

Duties
Review the SPIR send by vendors for correct data input;
Clean up the descriptions of the spare parts prior to loading to the CMMS;
Follow up with the vendors on the submission of the SPIR;
Testing the flows of the spare part warehouse management in the CMMS;
Migration of spares to CMMS ensuring the spare parts are connected to the equipment;
Testing the flows with the Procurement Departs for the requisition creation up to delivery offshore; During a project track the SPIR costs for budgetary purposes;
Conduct regular Workshops with the Operations team improving Inventory Management Process;
Develop adequate training materials and train operations personnel in inventory management; Implement the QR code for the spare parts ordering, PO QR process, receiving, transport order and count processes.
Develop /update all the documentation related to the inventory management as a whole Visit offshore units and onshore offices as required.
Run and maintain business reports as required, typical examples;
- Outstanding document review and approvals
- Document validity and expiration reports
- Planned documents
Assist in the promotion of an Asset Lifecycle Management culture
Attending meetings as required and actively participating in the group's work;
Participate in the ALM team development activities;
Other ah-hoc tasks as requested by the Line Manager and/or Functional Manager. Job Requirement Personal Skills
Structured, accurate and ability to take full ownership of own areas of responsibility;
Good interpersonal and communication skills;
An ability to interact proactively with management and staff at all levels of the organization;
Good analytical mindset and problem-solving skills;
Good organizational and administrative skills, including strong attention to quality of work, details, and the ability to prioritize and control own workload;



HSE Responsibilities
Responsible for maintaining a high degree of awareness;
Lead by doing; setting an example for others;
Observe and report any unsafe activities, conditions or situations;
If you observe anything unsafe use the 'Stop Work' Policy.

Qualifications
A minimum of 5 years of experience in a similar role with an ERP system comparable to IFS;
Experience with IFS or similar;
A university degree in relevant field or a combination of education and experience;
Fluency in English, written and verbal.
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Document Controller (Inventory Implementation Specialist) • Church Street

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