Accounts Payable Specialist

Job Description Job Title: Accounts Payable Specialist Reports To: AP Supervisor Job Summary: The Accounts Payable Specialist coordinates the timely and accurate payment of the Company's authorized obligations to vendors. Job Duties and Responsibilities: Receive and file all vendor invoices and related documentation. Review all invoices for appropriate documentation and approval prior to payment Respond to all vendor inquiries Reconcile vendor statements, research, and correct discrepancies Confirm vendor purchases are properly authorized through the purchase order system or approval of authorized Company manager and work with company purchasing personnel to resolve discrepancies. Batch and input authorized invoices to accounts payable system, including coding vendor invoices with correct accounting codes. Process weekly check runs to pay invoices when due, match checks to supporting documentation, distribute checks to vendors when signed. Maintain vendor master file and assist with the month-end closing of accounts payable. Maintain files and documentation thoroughly and accurately, in accordance with company policy, and accepted accounting practices Understand sales/use laws as they relate to purchases from vendors, and ensure the correct tax is paid on Company purchases. Identify accounts payable charges for job costing and assist management in analyzing financial statement charges from accounts payable. Other responsibilities as assigned Min USD $53,000.00/Yr. Max USD $64,000.00/Yr. Qualifications Physical and Mental Requirements: Must be self-motivated, positive in approach, professional in promoting company culture & mission to all employees, vendors, clients and business partners Must possess proven problem-solving skills, critical thinking skills, and the ability to effectively read, write, and give oral direction(s) to project personnel. Solid attention to detail to ensure accuracy of information Must have proven skill level to interpret project documents Must be able to effectively operate office equipment & computer devices commonly used in the industry Ability to make good judgments that could bind the company into contractual and professional agreements Ability to prioritize work and make independent decisions regarding the same Education, Certification, License, and Skill Requirements: Must possess at least a High School diploma or GED equivalency. Must possess a minimum of three (3) years of construction industry accounting experience in a similar role with general math skills. Previous accounting software experience required. Must be proficient with Microsoft Office (Word, Excel, and MS Project). Strong organization and time management skills required. Must be able to manage multiple tasks/projects simultaneously. Must be capable of reporting research results with open and clear communication skills. Must maintain a high level of confidentiality Regular attendance is mandatory. Minimum Years of Experience 6+ License Required No Minimum Education High School Overview IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2024 fiscal year ending September 30, 2024, IES produced over $2.8+ billion in revenue and employed over 9,485 employees at over 131 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply EEO Statement PLEASE NO AGENCY CALLS. NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid. EEO & Affirmative Action The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government. View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster Disability Accommodation IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance. IES Participates in E-Verify E-Verify Information English/Spanish Right to Work English SpanishJob Description Job Title: Accounts Payable Specialist Reports To: AP Supervisor Job Summary: The Accounts Payable Specialist coordinates the timely and accurate payment of the Company's authorized obligations to vendors. Job Duties and Responsibilities: Receive and file all vendor invoices and related documentation. Review all invoices for appropriate documentation and approval prior to payment Respond to all vendor inquiries Reconcile vendor statements, research, and correct discrepancies Confirm vendor purchases are properly authorized through the purchase order system or approval of authorized Company manager and work with company purchasing personnel to resolve discrepancies. Batch and input authorized invoices to accounts payable system, including coding vendor invoices with correct accounting codes. Process weekly check runs to pay invoices when due, match checks to supporting documentation, distribute checks to vendors when signed. Maintain vendor master file and assist with the month-end closing of accounts payable. Maintain files and documentation thoroughly and accurately, in accordance with company policy, and accepted accounting practices Understand sales/use laws as they relate to purchases from vendors, and ensure the correct tax is paid on Company purchases. Identify accounts payable charges for job costing and assist management in analyzing financial statement charges from accounts payable. Other responsibilities as assigned