Office Manager

Job Description

Job Description

We are looking for an Office Manager to oversee operations at our local office in El Dorado Hills, California. This is a contract position lasting approximately three months, designed to ensure smooth administrative functions and provide remote support for another office. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a personable approach to fostering a productive work environment.

Responsibilities :

• Manage daily office operations, ensuring supplies are well-stocked and the workspace remains clean and organized.
• Coordinate snack and lunch orders while maintaining a welcoming and efficient office environment.
• Assist with onboarding and offboarding processes, including preparing necessary packages in collaboration with the HR team.
• Provide administrative support to teams, addressing their operational needs and ensuring seamless workflows.
• Handle receptionist duties, such as greeting visitors and managing incoming calls.
• Monitor and maintain inventory levels for office supplies, placing orders promptly as needed.
• Support accounts payable processes by managing invoices and ensuring timely payments.
• Facilitate communication between teams and departments to ensure smooth operations.
• Organize and oversee the delivery of packages and other materials to the office.
• Ensure compliance with office policies and procedures while fostering a positive and collaborative atmosphere.
• Proven experience in office management or a similar administrative role.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal, to interact with teams and external stakeholders.
• A friendly and approachable demeanor, capable of building positive relationships within the workplace.
• Proficiency in managing office supplies and vendor relationships.
• Familiarity with accounts payable processes and basic financial tasks.
• Ability to handle receptionist duties confidently and professionally.
• Knowledge of onboarding and offboarding processes is a plus.