Administrative Assistant Public Behavioral Health

Working Title :   Administrative Assistant Public Behavioral Health

Classification Title :  ASC I

Posting Details

Priority Application Deadline : Sunday, November 23rd @ 11 : 55pm PST

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Administrative Support Coordinator I (ASC I) is primarily responsible for providing varying levels of general office, administrative, clerical, support for the Public Behavioral Health Training Program (PBH), students, faculty, and partners. The full range of work activities include processing mail, maintaining files and records, scheduling, event planning, and arranging appointments, keeping records of meetings, processing of documents and records, gathering data, preparing standard reports, assist in monitoring grant budget, preparation and dispersing stipend checks to student award recipients, and interacting with and solving problems for work unit customers, partners, and staff.

The Public Behavioral Health (PBH) Training Program is a statewide initiative in California that prepares Master of Social Work (MSW) students to provide behavioral health care in public settings. The Public Behavioral Health MSW Training Program offers stipends to eligible MSW students who are selected to participate. The stipends are provided as financial support during the training year to assist students with their educational expenses.

FLSA : Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range :  $27.91 per hour

CSU Classification Salary Range :  $23.35 per hour - $34.02 per hour

Salary Grade / Range : 1

Recruitment Type :  Temporary

Time Base :  Hourly-Intermittent

Work Hours :  15 hours per week, M-F 8 : 00 am - 5 : 00 pm. Schedule to be determined.

Department Information

The School of Social Work strives to prepare ethical and competent social workers who can both lead and serve our richly diverse populations in the development and delivery of services that contribute to human well-being and social justice.

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical / vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

General Knowledge / Skills / Abilities :

1. Thorough knowledge of English grammar, punctuation and spelling.

2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages. Must be proficient in MS Office Suite; Outlook, Word, strong skills with Excel and PowerPoint.

3. Ability to independently plan and organize multiple work unit priorities and projects, and take related initiative.

4. Ability to independently apply and follow a wide variety of policies and procedures where specific guidelines may not exist.

5. General working knowledge of budget policies and procedures.

6. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.

7. Ability to draft and compose correspondence and standard reports.

8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature.

9. Attention to detail and organizational and problem-solving skills.

10. Ability to maintain confidentiality and identify sensitive information.

11. Experience performing clerical and / or administrative support duties in an office environment.

12. Ability to effectively prioritize and execute multiple, time-sensitive tasks simultaneously.

13. Highly personable demeanor and ability to communicate clearly and effectively with others.

14. Eagerness to work both independently and as part of a small, nimble, diverse team.

15. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Conditions of Employment :

• Ability to pass a background check.

Preferred Qualifications

Preferred : List any desirable qualifications beyond the Minimum Qualifications and those that are Required that would enhance an incumbent’s ability to perform the work of the position (., additional years of experience, advanced education, certification and / or specialized training).

1. Experience with stipend-based educational grant awards.

2. Experience working with grant funders and grant recipients

About Sacramento State

is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State proudly serves as a . The university enrolls around 31,000 students from the Greater Sacramento Region, throughout California, across the nation, and around the world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission :

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to ; ; ; ; , and .

As evidenced by the values embedded in our , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the page.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action / Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity / expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and / or interviewing process, visit .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit .

Jeanne Clery Campus Safety Act Notification :

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at .

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at

, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the . Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the . California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants :

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.