WORK STUDY GRANT STUDENTS ONLY- Human Resources Student Asst.

Schedule: 5-7 hours per week

Job Summary:

Supports the Human Resources department by performing general office duties, such as answering and routing calls, providing directions and information, filing, and answering questions.

Duties/Responsibilities:

This job description is not to be construed as an exhaustive statement of duties or responsibility requirements. Employees may be required to perform other job-related instructions as requested by the supervisor, subject to reasonable accommodation

• Maintains the Student Jobs email account and performs data entry for applicant tracking; communicates with applicants via email, in person, and via telephone.
• Maintains accurate and up-to-date human resources files, records, and documentation.
• Maintains the integrity and confidentiality of human resources file and records.
• Provides clerical support to the HR department this includes but is not limited to filing, data entry into Jenzabar, filing, answering phones, and other various projects.
• Assists the Human Resources team with visitors and employment by distributing applications, job descriptions, scheduling and administering tests, scheduling interviews and pre-employment physicals, sending background verification, and calling previous employers to verify employment information.
• Assists with various aspects of the student employment program, including, printing payroll action forms, verifying student employment eligibility, and answering general questions about student employment via email, telephone and in person. Notifies and follows up with students and supervisors when documentation or information is missing.
• Meticulously posts, files, and maintains active and inactive employee, benefit and payroll records.
• Performs other duties as assigned.

Required Skills/Abilities:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. All job requirements listed indicate the minimum knowledge, skills, and/or ability deemed necessary to perform the job proficiently. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to make deliveries and copies, pick-up and deliver the mail, and use the fax machine.
• Ability to use a personal computer to prepare and maintain information.
• Ability to comprehend in order to prepare reports, correspondence and coordinate information both manually and on the computer.
• Ability to operate a telephone system to answer and route calls.
• Ability to maintain manual and computerized filing systems.
• Attention to detail for preparing and maintaining accurate reports, providing and accepting accurate information and routing calls.
• Ability to concentrate because most of the duties involve proofreading and providing information.
• Ability to deal with stressful situations in a calm manner in order to communicate effectively employee benefits, defuse disputes, and other related employment issues.
• Ability to maintain confidential information, such as events and conversations.
• Ability to understand instructions for interpreting policies, benefit plans, campus calendar, instructions, and computer procedures.
• Good memory skills for recalling dates, people, events, and records in order to retrieve information for reports and files.
• Excellent writing, grammar, spelling and punctuation skills for preparing job descriptions and evaluations, correspondence, reports, and announcements.
• Good math skills for preparing spreadsheets and reports.
• Effective interpersonal skills for assisting visitors and accurately posting employment job lines.
• Ability to use computers, a modem and software for preparing and processing computerized reports.
• Ability to use an electronic timer for timing clerical tests.
• Ability to use a ten key calculator for performing calculations accurately.
• Ability to organize and prioritize workload efficiently and in a timely manner in order to complete job responsibilities.
• Must be a regular, full-time day school student, enrolled in at least 12 hours per semester.
• Must have completed a FAFSA form (Financial Aid) for the current academic year.

Work Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop or kneel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.