Practice Coordinator

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Practice Coordinator provides direct support to lawyers in the Business group by performing administrative and legal tasks. The ideal candidate is an ambitious, self-motivated individual with an interest in the legal profession.

This position will require presence in the Dallas office at least three days per week pursuant to the firm's hybrid work policy. Overtime and flexibility in schedule is required from time to time.

Additional responsibilities include but are not limited to :

Prepare, edit and proofread a variety of practice area legal documents, e.g. correspondence, agreements, spreadsheets and presentations

Organize, maintain, and track documents on a client extranet site or other databases

Actively track deadlines and status of matters, and provide regular updates to attorneys

Maintain calendars to include coordination and scheduling of meetings, conference calls and WebEx, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues

Review and edit pre-bills for submission to billing department and research / identify outstanding invoices and payments

Interact and follow-up with clients, outside counsel and others, as requested

Manage physical and electronic files (iManage)

Assist with attorney time entry and client billing, as needed

Process business expense reimbursements and vendor payments

Coordinate domestic and international travel arrangements with firm's travel provider

Complete client / matter intake request forms and work directly with the attorney and compliance department on new or existing business

Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers

Assist other practice group support members with overflow work and provide backup support, as requested

Assist other practice groups upon request with special projects

May have a billing rate and be required to bill for some tasks

May assist paralegals and perform some paralegal duties as assigned

May train, assist, and provide orientation for new and less experienced members of staff

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications and experience :

Minimum of 5 years' experience performing basic office and clerical duties in a law firm or professional service organization; law firm experience preferred

Associate's or Bachelor's degree preferred; high school diploma is required

Proficient in Microsoft Office and Adobe Acrobat

Experience with document management system, iManage preferred

Excellent communication skills, both written and verbal

Excellent organizational skills and attention to detail

Ability to work harmoniously and effectively with others as part of a team

Strong work ethic and positive attitude, with flexibility to work overtime as needed

Exercises confidentiality and discretion in a professional and trustworthy manner

Self-starter who takes initiative and has willingness to learn

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.

In addition to the Firm's health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us.hr@nortonrosefulbright.com . Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity