Student Program Coordinator

Program Coordinator

Thank you for your interest in Loyola University Chicago. As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website.

Position Details :

Job Title : Program Coordinator

Position Number : 8150753

Work Modality : Fully In-Person

Job Category : University Staff

Job Type : Full-Time

FLSA Status : Non-Exempt

Campus : Maywood-Health Sciences

Department Name : PHYSIOLOGY

Location Code : PHYSIOLOGY (06240A)

Is this split and / or fully grant funded? No

Duties and Responsibilities :

This is a combined position that supports the administrative needs of the Chair and Directors with the department's administrative activities, and coordinates various administrative processes and projects, inclusive of support for the faculty and students in the graduate programs within CaMP. This position has responsibility for several established and ongoing complex and / or difficult processes unique to the department, in addition to general administrative support for the department. This includes the Masters in Medical Physiology (MSMP max enrollment 30), Masters in Clinical and Applied Proteomics (MS-CAPS max enrollment 25), Masters in Cell and Molecular Physiology (MS-CaMP no max), and the PhD track in Physiology (no max).

Chair Support :

• Maintains chair's calendar to include scheduling meetings, arranging appointments, and coordinating travel arrangements
• Brings pertinent dates to chair's attention, prepares and / or provides necessary documents for use in meetings
• Records, transcribes and distributes meeting minutes for the Physiology faculty meetings; prepares and distributes faculty meeting agenda
• Assists chair with all aspects of faculty recruitment. High degree of professionalism required for constant contact with external contacts
• Assists with faculty employment processes to varying degrees by monitoring and maintaining credential files of applicants, preparing master files for search committees, preparing correspondence to applicants, creating and mainlining applicant spreadsheet
• Prepares and proofreads correspondence, reports and other documents
• Serves as communication hub of the department by communicating information from the chair and / or directors to others, making information available to others by mail, email, telephone, web, departmental boards, and providing complex information on processes specific to the department to faculty, staff, students and external visitors

Department Seminar Series :

Departmental Support :

Graduate Program Support :

Minimum Education and / or Work Experience :

Bachelor's degree in related field and at least two to three years of related experience required.

Qualifications :

Bachelor's degree strongly preferred

Excellent verbal and written communication

High level organizational skills

Ability to multi-task and meet deadlines

Ability to work well independently and as part of a team

Must be self-motivated

Computer Skills :

Open Date : 01 / 02 / 2026

Close Date : Position Maximum Salary or Hourly Rate $31.12 / hr

Position Minimum Salary or Hourly Rate $23.09 / hr