Job Scheduler

Job Title: Job Scheduler

Tempe Mechanical is growing, and we need you! We offer competitive pay, a full range of benefits, PTO, sick time, company events and more. Join our team today!

Our Mission and Vision

To Empower people, families, and clients by creating a workplace where tradesmen and women can learn and develop essential life skills.

To raise a community of skilled people that will build the future and improve the quality of life for individuals and organizations.

Your Purpose in this Role

The Commercial Job Scheduler is responsible for planning, coordinating, and maintaining workforce and project schedules to support the successful execution of commercial construction and service projects. This role collaborates closely with project managers, general contractors, and service leadership to ensure labor, equipment and materials are aligned with project timelines and contractual commitments. The ideal candidate is highly organized, proactive, and experienced in construction scheduling within HVAC, plumbing, or service trades.

Pay

Based on skills, experience, performance and ongoing training attendance.

Key Responsibilities:

Scheduling & Resource Coordination

• Develop, maintain, and optimize daily and long-term schedules for commercial construction and service projects.
• Coordinate assignment of field personnel, subcontractors, equipment, and material deliveries to align with project priorities.
• Balance labor resources across multiple projects while considering skill sets, certifications, and project requirements.
• Monitor schedule changes and proactively adjust staffing to prevent delays or conflicts.

Project & Field Support

• Work directly with project managers and field leadership to understand project scopes, milestones, and manpower needs.
• Communicate schedule updates to field teams, superintendents, and project Managers.
• Track job progress and update schedules based on production, weather, material availability, or site conditions.
• Assist with mobilization planning, site access coordination, and equipment logistics.

Systems & Documentation

• Maintain accurate scheduling data within company software platforms (e.g., ServiceTrade, Outlook, or ERP systems).
• Track manpower utilization, overtime, and workforce availability.
• Document schedule changes, callouts, and project impacts for reporting and cost tracking.
• Generate scheduling reports for leadership to support forecasting and workload planning.

Communication & Customer Coordination

• Serve as a primary point of contact for internal teams regarding scheduling inquiries and adjustments.
• Professionally manage urgent scheduling requests and emergency service dispatch when required.

Risk Management & Problem Solving

• Identify potential scheduling conflicts, manpower shortages, or material delays and escalate to leadership.
• Support contingency planning to minimize project disruption.
• Ensure compliance with safety training requirements, and certification tracking when assigning personnel.

Qualifications

• 3–5+ years of scheduling, dispatch, or coordination experience in commercial construction, HVAC, plumbing, or Service contracting.
• Strong understanding of construction workflows, trade sequencing, and manpower planning.
• Proficiency with scheduling or project management software and Microsoft Office Suite.
• Exceptional organizational and multitasking abilities in a fast-paced environment.
• Strong communication skills with the ability to coordinate across office, field, and client teams.

Reports To:

HR Director

Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Profit Sharing Retirement Plan
• ZayZoon – Wages on Demand
• 6 Paid Holidays
• 48 Hours of Paid Time Off
• 40 Hours of Sick Time

Location / Travel:

• Corporate Office: 303 W Elliot Rd Suite 101 Tempe, AZ 85284

Our Promise:

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Must be able to pass a background and drug screen.