Program Manager - EdD Educational Leadership and School Counseling & School Psychology

Program Manager - EdD Educational Leadership and School Counseling & School Psychology

Student Affairs

Azusa, CA

APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and one another.

Reports directly to the Chairs of the Dept. of Educational Leadership (50%) and Dept. of School Counseling and School Psychology (50%) and is responsible for directing administrative aspects of both departments, including budget, records, reports, admissions systems, and personnel. Collaborates with Chairs and program directors concerning the administration of the departmental programs and services.

For Educational Leadership, also serves as the department's sole staff liaison to the Dean's Office, other departments within the School, and the University, as well as with department faculty, staff, and students.

Work days are typically 8-hour days Monday through Friday, with 16 Saturdays (a different day off these weeks) to support doctoral program faculty and students on teaching days. These are 6 Saturdays each Fall and Spring Term and 4 Saturdays in May / June.

Required Education

Master's degree required in a related field (education, business or leadership). Applicants who do not meet the educational requirement of a Master's degree may substitute equivalent administrative work experience.

Required Experience

Five or more years of administrative, program management, and / or budget experience showing progressively more responsibility for program development and implementation.

Primary Duties / Essential Functions

• Coordinates the administrative operations of the Department of Educational Leadership and the Department of School Counseling and School Psychology, providing the Chairs and Program Directors with professional and confidential support and administrative direction.
• Oversees and prepares reports on admissions, enrollments, budget, and personnel / workload. Works with the SoE Data Analyst and Dean's Office to track workload and budget comparative data. Coordinates requests for information from the Dean's Office and other University offices, including program review, student persistence, etc.
• Submits necessary requisitions for travel and other reimbursements.
• Evaluates textbook needs and coordinates requisitions with the Campus Bookstore.
• Organizes and maintains the EdD student database, which maintains information such as dissertation committees, time to completion, leaves of absence, etc.
• Represents the Chairs and Program Directors with discernment and tact to internal and external constituencies through written and oral communication.
• Oversees department meetings, serving as recording secretary. Draft correspondence, agendas, and other writing projects as requested.
• Coordinates the scheduling of classes and preparation of course materials.
• Develops and implements a system to maintain digitized records, including budget, personnel, correspondence, meeting agendas and minutes, etc., ensuring appropriate levels of records confidentiality.
• Prepares adjunct contracts and faculty payment forms as necessary.
• Creates, monitors, edits, and distributes annual faculty teaching loads.
• Oversees the outreach and engagement of programs offered by the University and external stakeholders.
• Maintains communication with the admissions office and financial aid representatives regarding program changes and processes. Additionally, collaborates with the Assistant Dean for Outreach and Engagement and Strategic Communications to ensure any program changes are appropriately represented in marketing materials and on the website.
• Provides support for recruitment and maintains communication with prospective students.
• Responsible for planning and coordinating department events, including, but not limited to, student orientations, dissertation defense meetings, dissertation presentations and hooding, information meetings, speaker series, receptions, advisory boards, Kickoff events, etc.
• Maintains an appropriate professional social media presence for the program at the direction of the chair and program director.
• Responsible for annual Handbook updates.
• Supports the progression of applicants as they advance from admissions and enrollment through completion of the program.
• Organizes the application review and doctoral and master's applicant interview processes.
• Provides support to program students as needed.
• Directs the student's intent to graduate process for the Chairs and Program Directors.
• Monitors and manages student petitions, the logistics of the dissertation processes, including, but not limited to, the proposal, defense, presentation, and binding.
• Performs other duties related to the job description as directed by the supervisors.

Skills

Mental Demands

Physical Demands

Visual Demands

Environment

Technologies

Compensation

Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here.

Azusa Pacific University will conduct a background check on all final candidates. Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.