NEW JOB OPENING EXECUTIVE ADMINISTRATIVE ASSISTANT IN TORRANCE, CA, USA!

Job Description

Minimum Education : High School Diploma

Minimum Experience :

5+ years of administrative support experience, preferably in a regulatory, legal, or technical environment

Other Job-Specific Skills :

Strong organizational and communication skills; proficiency with MS Office, SAP, and document management systems; ability to manage multiple priorities; attention to detail; discretion with confidential information; experience with budgets, procurement, and invoice processing preferred

Job Overview :

The Executive Administrative Assistant serves as the central administrative resource for the Product Regulatory Office (PRO), ensuring smooth operations through expert management of documentation, procurement, scheduling, and compliance activities. This role supports executives and staff, facilitates regulatory and business processes, and helps drive the PRO's mission of regulatory excellence and operational efficiency. Ideal for a proactive, detail-oriented professional who thrives in a fast-paced, collaborative environment.

Key accountabilities that must be carried out to fulfil the job purpose. (% of time)

Document and Records Management (20%)

• Oversee the logging, archiving, and distribution of regulatory documents; maintain records retention, audit schedules, and organizational charts.

Procurement and Financial Administration (20%)

Staff Support and Onboarding (20%)

Executive and Meeting Support (20%)

Communication and Information Sharing (10%)

Regulatory Submissions and Special Project Support (10%)

5 KEY PERFORMANCE INDICATORS :

Accuracy & Timeliness :

Operational Efficiency :

Compliance & Audit Readiness :

Stakeholder Satisfaction :

Communication & Collaboration :

Continuous Improvement :

Decisions Expected :

Benefits :

For information and details on employment benefits offered with this position, please visit here . Should you have any questions / concerns, please contact our HR Department via our secure website .

California Pay Equity :

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here .

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department .

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13 / 10-91.).