Administrative Assistant

Administrative Assistant

The Shemer Art Center is a vibrant, non-profit art center located in one of the first homes built in Arcadia. Its scenic setting and historic charm provide a unique setting in which visitors can explore and enjoy visual arts programming through classes, workshops, lectures, exhibitions and events. For children, a variety of art activities are offered year-round, including After-School Art Classes, Summer Camps and Family Fun Nights. Venue rentals are also available for weddings, board retreats, private parties, and custom classes. An on-site gift shop and outdoor sculpture garden offer one-of-a-kind works of art for sale, which foster the Shemer Art Center's mission to support and showcase Arizona artists.

Position Summary : We are seeking an experienced, proactive, and highly organized Administrative Assistant who thrives in a fast-paced, creative, and mission-driven environment. This individual will provide high-level administrative, management and strategic support to the Executive Director and operations, including programming, exhibitions and events, plus visitor and donor relations. This is an ideal opportunity for a professional who has management-level experience as an Executive Assistant, is passionate about the arts, and is looking for a meaningful role with artist and community interaction.

Key Responsibilities :

• Support the Director's daily administrative, scheduling and operational communications, with executive-level awareness and initiative, distinct from general staff roles.
• Open and close facility as needed, depending on activities of vibrant center.
• Oversee operational and hospitality supply inventory needs.
• Oversee and manage operational equipment, technology, software, mail and shipping needs.
• Serve as a liaison for the Executive Director with visitors, donors, city officials, and the Board of Directors. Maintaining a high level of discretion and professionalism.
• Organize, schedule, and oversee screening, training and managing of administration volunteers.
• Support the planning, logistics, and execution of signature events, which include :
• Furry Friends Fine Arts Festival
• Art in the Garden and Sparkling Tea
• Public Art Forum
• Shemer Arizona Legacy Golf Tournament
• Shemer Arizona Arts Festival; and
• Shemer Honors.
• Provide administrative support for the Shemer Art Center's Expansion & Legacy Campaign.

Skills / Qualifications :

Preferred Skills : (Highly Desirable, But Not Required)