Phase 1 Curriculum Administrator
The Phase 1 Curriculum Administrator is responsible for the overall management and coordination of tasks associated with the high functioning of the medical education program related to Phase 1 of the curriculum. The administrator will work collaboratively with the members of the UME Office, Education Technology, the Office of Assessment and Evaluation, as well as module, course, Phase 1 directors, program administrators, and students.
Overall administrative support for the Assistant Dean of Basic Sciences and Phase 1 Co-Directors, including :
- Management of the SOM Year 1 and Year 2 homepages on the learning management system
- Schedule meetings as required to support Phase 1 curriculum delivery
- Quarterly module director meetings
- Module specific planning meetings for module planning and implementation
- Other meetings as required
Support Phase 1 directors, module directors, including Intersession Director, in curriculum delivery and administration, including :
Preparing curricular material as requested by module directorsAssisting module directors with organization and coordination of teaching schedulesManaging space reservations for all educational sessions and placing information in campus :
Resource schedulerCommunicating with teaching faculty regarding schedulesMaintaining up-to-date teaching faculty informationUploading curricular material into the learning management systemMonitor annual faculty attestation completionOther duties as requestedProvide central oversight and ongoing monitoring of required course evaluations and assessments in learning management system, ensuring compliance with policy :
Review student grade reports in learning management system and ensure reports are complete and that narrative comments, where required, are included and comply with institutional policyEnsure student grade reports are forwarded to the Registrar's Office and uploaded to the students' portfolio in compliance with institutional policyCreate monthly reports on grade submission for courses to ensure compliance with accreditation requirementsTracking and monitoring student attendance and absence across Phase 1Tracking and monitoring Professionalism behaviors across Phase 1Assist Ed Tech in coordinating and administering computer-based assessmentsServe as examination proctor when requiredSupport Chair of Phase 1 Curriculum Subcommittee :
Compile agenda and distribute materials for monthly meetingsRecord and document minutes for monthly meetingsMonitor annual attestation completionProvide general office support to the UME Office, including :
Greeting visitors to the UME OfficeMonitoring and answering emails and phones and triaging to appropriate individualsSchedule meetings as requestedSupport for curricular programs managed through the UME office (e.g., Transition Course, Intersessions)Additional administrative tasks of the UME office as needed.
Education requirement : Bachelor's degree
Technical / computer skills :
Proficiency in Microsoft Office Suite, Outlook, Word, Excel and PowerPointAgility in learning new computer applicationsExperience with online learning management systems preferredPrior experience : 3-5 Years in higher education administration
Physical demands : Routine office work
Environmental demands : Routine office work
Minimum Salary : USD $53,340.80 / Yr.
Maximum Salary : USD $66,676.00 / Yr.