Administrative Assistant

General Statement of Duties

T o enhance office functionality and foster positive stakeholder relationships by proficiently managing communications, ensuring privacy and confidentiality, and supporting administrative operations.

Essential Duties

• Efficiently and professionally handles phone calls, assisting constituents and staff, and supports office administrative functions.
• Greets visitors and routes calls with attention to privacy.
• Demonstrates proficiency in reading, spelling, proofreading, organizing, and clear communication.
• Understands and communicates written and verbal information effectively.
• Builds positive relationships with colleagues and the public through various communication modes.
• Efficiently organizes and generates mail merges for large mailings.
• Coordinates with vendors and other departments for communication tasks.
• Ensures confidentiality in all operations.
• Manages the Director's calendar and scheduling.
• Plans and coordinates meetings for department staff, handling logistics from venue booking to participant scheduling.
• Learns and applies relevant policies, procedures, and services.
• Supports department budgeting, from record-keeping to development.
• Submits requisitions in ORACLE with accuracy and integrity, adhering to County / HCPS regulations.
• Keeps accurate departmental leave records.
• Orders and manages office supplies.
• Utilizes Microsoft Office, Google Suite, Oracle, and other software to enhance work efficiency.
• Creates and maintains spreadsheets, ensuring up-to-date data.
• Proofreads directorial and specialist documents for accuracy.
• Performs other duties as assigned.

Minimum Qualifications

High school diploma or equivalent required, with preference for additional relevant training. Minimum five years of experience as an Administrative or Executive Assistant, preferably in educational settings. Must be proficient in office software (word processing, spreadsheets, data entry) and have excellent typing, communication, and organizational skills. Experience in public school operations is beneficial.

Additional Information

This 260 day (12 month) position is located at Central Office-School Administration Building. The minimum salary for this position is $51,899.10.

Performance of this position will be evaluated annually in accordance with policies established by the Board

How To Apply

To be considered for the listed vacancy you must apply online. Please also upload your resume. If you are unable to upload it, please mail, fax, or hand-deliver it to :

Henrico County Public Schools

Department of Human Resources

P.O. Box 23120

3820 Nine Mile Rd, Richmond, VA 23223-0420

Fax : (804) 652-3763

The School Board of Henrico County is committed to nondiscrimination with regard to sex (including pregnancy), gender, race, color, national origin, disability, religion, ancestry, age, marital status, genetic information, or any other characteristic protected by law (except where such is a bona fide occupational qualification), in employment or in its programs and activities

Minimum Salary

Maximum Salary

Currency USD

Main Organization Public Schools

Public Schools

Employment Status Permanent Fulltime

Permanent Full-time

Amount of Travel

Work At Home