Executive Support - Immediate Vacancy (Excel/Google Sheets Focus)

Salary: $35,000-$50,000

School Overview

Jefferson RISE Charter School, founded by seven community members in 2014, will serve just under 800 students in grades 6-12 for the 2025-2026 school year. Located in Harvey, Louisiana, the school caters to a diverse student body from the Westbank of Jefferson Parish, consisting of 59% Black/African American, 24% White, 15% Hispanic, and 2% Asian students, with 87% qualifying as economically disadvantaged.

Remarkable achievements for Jefferson RISE Charter School include:

• State recognized our school as Top Gains Badge Recipient (23-24 SY)
• Graduation Rate A (22-23 SY, 23-24 SY)
• Strength of Diploma A (23-24 SY)
• Progress Rating A (23-24 SY)
• #6 for SPS Growth in Louisiana (22-23 SY)
• Achieved a School Performance Score (SPS) increase of over 17 points, resulting in a B rating for the high school and a C rating for the middle school (22-23 SY)

Position Overview

The Administrative Assistant to the Executive Director plays a vital role in ensuring the smooth, efficient, and data-driven functioning of the schools leadership operations. This position goes far beyond standard administrative duties: the ideal candidate is a highly skilled problem-solver with advanced expertise in spreadsheets, data analysis, and document creation. This role requires a sharp eye for detail, exceptional technical skills, and the ability to keep pace in a fast-moving environment. The Administrative Assistant will follow the Executive Director through meetings, capture action items in real-time, and proactively create systems, templates, and reports that streamline operations. Candidates must be highly proficient in Excel and/or Google Sheets, with a demonstrated ability to design graphs, analyze trends, and support budgeting processes.

This position can be full-time, part-time, or contract work depending upon the experience and needs of the candidate.

Key Responsibilities

Executive & Administrative Support

• Accompany the Executive Director to meetings, capturing notes, action items, and follow-ups in real time.
  
• Track and manage tasks across multiple projects to ensure timely execution.
  
• Draft, edit, and format correspondence, reports, and templates for internal and external use.
  
• Type quickly (70+ WPM preferred) and accurately to keep up with a fast-paced workflow.
  
  

Data & Technology

• Develop, maintain, and improve spreadsheets and databases for operational, financial, and compliance purposes.
  
• Create graphs, dashboards, and visualizations to communicate trends and outcomes.
  
• Design templates, trackers, and automated systems that improve efficiency and accuracy.
  
• Support the Executive Director in interpreting data and preparing presentations.
  
  

Finance & Budget Support

• Assist with creating and maintaining budgets, including expense tracking and forecasting.
  
• Collect, organize, and reconcile receipts and financial records.
  
• Generate financial reports, expense summaries, and documentation for leadership and board review.
  
  

School Operations & Compliance

• Coordinate reporting and data submissions to district and state stakeholders.
  
• Monitor compliance trackers for staff certifications, deadlines, and required trainings.
  
• Assist with special projects that require data collection, analysis, and reporting.
  
  

Scheduling & Events

• Maintain the Executive Directors calendar, including high-level scheduling, prioritization, and logistics.
  
• Support preparation for leadership meetings, board meetings, and staff-wide events by creating agendas, presentations, and supporting materials.
  
• Ensure follow-up actions from meetings are documented, delegated, and completed.
  
  

Qualifications

• Associates or bachelors degree preferred; high school diploma or equivalent required.
  
• Minimum of 2 years administrative experience, with strong emphasis on data management and technology.
  
• Advanced proficiency in Google Workspace (Docs, Sheets, Calendar) and Microsoft Excel (pivot tables, formulas, charts required).
  
• Experience with data analysis and the ability to create clear, compelling visual representations of information.
  
• Strong financial literacy, including budget creation and expense tracking.
  
• Exceptional typing speed (70+ WPM minimum; 80 WPM preferred).
  
• Excellent organizational, multitasking, and problem-solving skills.
  
• Ability to thrive in a fast-paced, dynamic environment and adapt quickly to changing priorities.
  
• Strong interpersonal skills, discretion, and professional judgment.