Grants Administrator

Job Title: Grants Administrator

FLSA Status: Exempt

Pay Grade: 103

Work Days: 226

Reports To: Director of Business Office

Primary Purpose

Collaborate with staff to prepare grant proposals and assist administrators to develop, implement, monitor, and evaluate grant-funded programs.

Qualifications

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education/Certification

• Bachelor's degree; accounting degree preferred.
• TASBO certification, optional

Special Knowledge/Skills

• Ability to interpret federal law, state law, and local board policies and make recommendations for compliance.
• Transferable accounting knowledge and skills
• Knowledge and experience developing and working with annual budgets
• Familiarity with Federal and State program rules and regulations relating to Education.
• Ability to use personal computer and software with proficiency to develop spreadsheets, word processing, and databases and for data collection.
• Strong organizational, communication, public relations, and interpersonal skills
• Ability to take initiative.
• Excellent interpersonal skills in order to collaborate with all staff and provide on-going staff development and leadership.

Experience

• Minimum 3-5 years of experience in Federal program management preferred.
• School accounting experience of 3-5 years preferred.

Essential Duties and Responsibilities

*This job description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions.

**This position may be partially or completely funded using grant and/or federal monies and is assigned programs to include activities designed to enhance the effective and coordinated use of funds.

• Actively participate in and/or provide leadership for inter-departmental teams to help to improve the ESC's internal operations, and to meet the established goals and objectives for the ESC.
• Evaluate all federal legislation, projects, and programs for grant, entitlement, and allocation opportunities relevant to the needs of the ESC.
• Participate in the drafting of project proposals and reports, including the development of the budget for funding of programs. This also includes preparing and submitting standard applications for federal, state, and local funds to Texas Education Agency (TEA) or other entities.
• Monitor grant-funded programs and their expenditures to ensure compliance with regulations and guidelines and ensure that programs are cost-effective and managed wisely.
• Communicate accurate information to all stakeholders on assigned programs, including maintaining an updated department website.
• Maintain documentation and alignment of encumbrances and expenditures with the appropriate task and activity and/or grant requirements.
• Compile and present budget and cost estimates based on documented program needs.
• Monitor and reconcile expenditures with budget availability.
• Update and maintain the EDGAR manual as it pertains to the grant processes.
• Manage HUB-type grants where the ESC is the fiscal agent.
• Attend and receive the necessary training to provide guidance to ISDs, charters, and ESCs.
• Participate in the month-end and year-end process.
• Review the drawdowns and invoicing to ensure accuracy.
• Be active in approvals of forms, contracts, and processes related to grants.
• Responsible for the Schedule of Expenditures of Federal Awards
• Responsible for the grant reconciliations and other grant documentation provided to auditors.
• Provide training for ESC staff relating to grant fund procedures.
• An integral part of the new grant funding process, grant maintenance, and close of grants. Making sure financial objectives have been met.
• Develop and implement procedures as needed by the Director.
• Other duties as assigned.

Supervisory Duties

None

Equipment/Specialized Software Used

Computers, projection devices, control panels in meeting rooms, printers, productivity software, software specific to the job assignment, network resources, internet resources, and other hardware and software necessary to perform the functions of the job effectively and efficiently.

Working Conditions (Mental Demands/Physical Demands/Environmental Factors)

Mental: Public relations and people skills are always required, work with frequent interruptions, and maintain professional composure and confidentiality under stress.

Physical: Occasional prolonged and irregular hours, ability to move tables and chairs and load/unload boxes and materials. Prolonged use of a computer.

Environmental: Open cubicles/workstations.

Evaluation

Annual performance evaluation will be performed in accordance with the adopted policies of the Education Service Center Region 11. Employment in this position is contingent upon performance, need, and funding.

Benefits at ESC Region 11

• $645 monthly contribution for Medical Insurance
• Competitive Pay and Growth Opportunities
• Retirement Account Matching Program
• HSA, FSA, Dental, Vision, Life, Cancer Insurance Offered
• 10 Local Sick Paid Days provided Annually (Per School Year)
• 5 State Personal Paid Leave Days provided Annually (Per School Year)