Accounts Payable Specialist

Accounts Payable Specialist

The DuPage County Health Department is committed to strengthening the health of our community and now we're looking for an Accounts Payable Specialist to join our Finance team.

In this role, you'll be reporting directly to the Director of Finance and serve as an internal and external point of contact for all of the agency's accounts payable (AP) invoicing. Your support to internal and external customers is crucial and will help ensure accurate invoice payments and efficient financial operations that support our vital community services.

If you're ready to take the next step in your career and make a lasting difference in public health, this is the opportunity you've been waiting for!

This full-time position is scheduled to work Monday to Friday, 8:00 am-4:30 pm, out of our Wheaton office, with the opportunity for a hybrid work arrangement after initial training. The hiring range for this position is $42,800 to $53,200, depending on experience.

Full DuPage County benefit package, including:

• 12 paid holidays
• 3 weeks of paid leave (Vacation and Personal Days)
• 12 weeks of Paid Parental Leave
• Paid sick time
• Health insurance
• Pension-eligible position for a secure retirement
• Eligibility for Federal Student Loan Forgiveness Program
• Tuition reimbursement and certification reimbursement

As an Accounts Payable Specialist, you will:

• Serve as agency's internal and external point-of-contact for all accounts payable (AP) invoicing
• Receive, review, and process invoices in a timely and accurate manner
• Verify invoice coding, approvals, and supporting documentation-Enter invoices into the accounting/ERP system
• Prepare and process weekly check runs and ACH payments
• Support internal customers with all aspects of accounts payable processing
• Provide support to external vendors, including troubleshooting invoicing issues
• Provide support in preparing the annual budget and responding to financial audits
• Support regular deposit routine and prepare deposit details for the County Treasurer's Office and posting to the general ledger
• Maintain organized and audit-ready AP files and documentation
• Ensure compliance with internal policies, GAAP, and financial controls
• Monitor outstanding invoices and follow up as needed
• Identify opportunities to streamline AP procedures
• Recommend improvements to enhance accuracy, efficiency, or internal controls
• Maintain confidentiality of privileged information and comply with patient privacy laws
• Keep up to date with required training, licensure, and/or certification
• Demonstrate sensitivity and understanding of diverse ethnic groups and cultures
• Participate in emergency response activities as assigned and adhere to department guidelines for attendance and punctuality

What we're looking for:

• High school diploma or equivalent and
• Two years of accounts payable experience, including responsibility for processing accounts payable transactions OR an equivalent combination of training and experience

Candidates should have good knowledge of organizational accounts payable and general ledger systems, along with basic accounting principles. They should be well-versed in the agency's programmatic and operational functions, as well as department policies and procedures. Proficiency in operating Microsoft Office software, such as Word and Excel, including formulas and mathematical calculations, is required. Strong skills in maintaining accurate records and reports are essential, as are the ability to follow established procedures, adhere to established guidelines, and follow up on claims.

Candidates should demonstrate excellent verbal and written communication, the ability to understand the problems, needs and motivations of clientele, and a proven ability to develop and maintain positive, professional relationships with internal and external customers. They will possess a solid understanding of the agency's definition of Integrated Care and the ability to support, adapt, or deliver services in a manner which ensures understanding and inclusion of diverse client populations.

DuPage County Health Department is an equal-opportunity employer. We prohibit discrimination or harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.