Facilities Manager

WSFSSH MISSION STATEMENT

The mission of WSFSSH is to provide safe, affordable, senior housing that integrates compassionate property management with supportive services to enhance the independence and dignity of each resident. WSFSSH creates and preserves affordable housing while supporting the development of healthy neighborhoods.

JOB SUMMARY

Borinquen Court & Tres Puentes is a cluster of Senior Supportive and Affordable Housing residence in the Bronx, providing 323 units of permanent housing (145 at Borinquen Court,  and 178 at Tres Puentes).

The Property Manager position partners with Social Services staff to collaborate in the development, evaluation and implementation of agency policies, procedures, and programs with the goal of improving the services provided to residents. The Property Manager is responsible for safe operations of the building; staff supervision, operating the property within the budget, facility maintenance, compliance, resident relations and collaborating with the social services team to keep residents stably housed.

JOB DUTIES & RESPONSIBILITIES

Building Management :

• With the Assistant Property Manager, supervise the maintenance, administrative and compliance staff, including :
• 1 Assistant Property Manager
• 1 Administrative Assistant
• 1 Income Certification Specialist
• 5 Front Desk staff (24 / 7 staffing)
• 1 Superintendent, 2 Handy Persons, 7 Porters. Maintenance staff represented by 32bj Bronx.
• Ensuring building operation continuity. This includes setting staff schedules and coordinating shift coverage as needed (vacations / holidays / etc.) and per Union contract
• Maintain good relations with oversight agencies including but not limited to HPD, HDC, NYCHA, HUD, DHS, and Tax Credit Investors and Syndicators.
• Lead site, financial and files Audits and coordinate timely responses on findings
• In collaboration with Facilities Department and Superintendent, manage building project, repairs, and maintenance
• Monitor and optimize use of building inventory and supplies
• Manage vendor relations, including schedules, contract review and renewal, bids and proposals collection and review, invoice tracking and timely payment
• Report on and address building related issues in a timely fashion
• Assure the building, sidewalks, and alleys are clean and well-maintained; and all licenses, certificates, etc., are current
• Conduct annual and as needed inspections, arrange for routine painting and repair work
• Monitors progress of work orders, maintain accurate records, tracking service and performance of equipment
• Assure compliance with fire safety regulations including routine fire drills and inspection of fire safety equipment
• With input from social service Team, initiate and oversee collection actions and holdover proceedings as necessary
• Review and recommend staff training needs and ensure staff are meeting minimum training requirements
• Assure all required licenses, operating certificates, etc. are current and maintained.
• Assure all documentation is properly completed, managed confidentially, and stored in an appropriate location and submitted in a timely manner
• Assure quality management is practiced in accordance with all internal and external policies and procedures.

Services to Residents :

Budget :

Commercial Space & Senior Center :

REQUIRED KNOWLEDGE SKILLS & ABILITIES

REQUIRED EDUCATION, EXPERIENCE AND CREDENTIALS

PHYSICAL REQUIREMENTS

Benefit Overview

Westside Federation of Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include Medical, Dental, Vision, 403 (B) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Short-term and Long- term Disability, Employee Assistance Program (EAP) commuter benefits and more. Voluntary benefit options and Time Off that includes 11-12 paid Federal Holidays, accrued Vacation and Sick Time.

EEO Policy or Statement

WSFSSH is an Equal Employment Opportunity Employer (EEO); employment is based upon employees qualifications without discrimination, on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law.

Monday - Friday

9am - 5pm

Compensation details : 80000-95000 Yearly Salary

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