Facilities Coordinator

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Facilities Coordinator JLL

What this job involves : As a Facilities Coordinator at JLL you will assist the Facilities Management Team with tactical planning while serving as a vital link in coordinating work requests vendor management and maintenance activities. This role requires strong organizational skills and attention to detail to ensure seamless execution of facility operations with minimal disruption to client environments. Youll play an essential part in advancing service quality and enhancing client partnerships through effective coordination between onsite teams regional facilities staff and service providers directly contributing to JLLs commitment to operational excellence and client satisfaction.

What your day-to-day will look like :

Assist Facilities Management Team with tactical planning for team goals and objectives while supporting strategic initiatives

Receive and dispatch work requests to technical staff vendors and other service providers with accurate prioritization

Perform work order entry and monitoring while redirecting orders assigned to wrong vendors or locations

Request NTE (Not to Exceed) increases and approvals while maintaining budget compliance and cost control

Monitor work order SLA adherence to ensure timely completion and client satisfaction

Coordinate scheduling follow-up and satisfaction monitoring of maintenance activities across multiple locations

Coordinate with onsite and regional Facilities teams to advance service quality and enhance client partnerships

Provide information and direction to vendors facilities staff and service providers to ensure excellent coordination and execution

Required Qualifications :

2-4 years of professional experience in facilities coordination or related field

Understanding of work order systems and facility management processes

Strong attention to detail and organizational skills for managing multiple concurrent tasks

Customer service skills with ability to interact professionally with clients vendors and team members

Ability to work collaboratively in office environment 2 days per week for in-person coordination

Flexibility to support site visits as requested by leadership and clients

Strong communication skills for effective vendor and service provider coordination

Preferred Qualifications :

Experience with CMMS systems and work order management platforms

Knowledge of facilities management best practices and SLA monitoring

Experience coordinating with multiple stakeholders including vendors technical staff and service providers

Understanding of budget management and NTE approval processes

Customer service experience in facility management or related industry

Location : Hybrid (2 days in office required)

Estimated compensation for this position :

54000..00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications location market conditions and internal considerations.

Location : On-site Santa Ana CA

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

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Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and / or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

I want to work for JLL.

Pursuant to the Arizona Civil Rights Act criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia SC ordinance this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance JLL will consider for employment all qualified Applicants including those with Criminal Histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

Required Experience :

IC

Key Skills

Microsoft Office,Customer Service,Organizational skills,Microsoft Outlook,Facilities Management,CMMS,OSHA,Maintenance,Filing,Administrative Experience,Property Management,Contracts

Employment Type : Full-Time

Experience : years

Vacancy : 1