2026 SMASH Academy - Program Coordinator (Berkeley)

Program Coordinator

As a member of the Site Management Team, the Program Coordinator plays a critical support role to the Program Director and liaison to SMASH National team. Working with the instructional and residential teams to support the successful delivery of the SMASH Academy by performing duties related to planning, directing, and coordinating both the programmatic and operational activities of the program is essential. In this position, the Program Coordinator will play a key role in the success of SMASH scholars and staff through effective implementation of administrative processes, communication with scholars and families, and leading logistics for program events.

As a Program Coordinator, you will work closely with the Program Director and staff to manage the programmatic, operational, and tech customer support aspects of the SMASH program.

All staff and scholars will be required to comply with the SMASH COVID-19 policy for in-person programming. Currently, staff working in-person are expected to test at least once each week they are working in-person with colleagues. Additionally, we encourage testing before and after in-person company and non-company sponsored events and travel. All staff and scholars must also comply with any site specific COVID-19 requirements. Site specific requirements will be shared as they become available and are subject to change. If a quarantine mandate is enforced by local government, university, or SMASH, all SMASH Academy programming will be held virtually.

SMASH reserves the right to revise, delete, and add to its COVID-19 policy at any time, with or without notice. Nothing in the SMASH COVID-19 policy creates a contract or changes the nature of the at-will employment relationship.

You must be available for all training and program dates.

Key responsibilities include but are not limited to those listed below.

Program Administration

• Drive program efficiency by improving or creating processes and tools to ensure a successful delivery of SMASH Academy
• Develop and manage site program calendars, including communicating updates
• Ensure completion of site deliverables (e.g. pre + post assessment scores, attendance, staff and scholar surveys, staff and scholar deliverables, final inventory, etc.)
• Respond to inquiries from multiple stakeholders, including scholars, families, staff, University contacts and SMASH National Office while classes are in session
• Collaborate with SMASH's Communications team to facilitate video or media-related projects
• Establish and maintain a positive, professional relationship with SMASH scholars; serve as a role model during the academy
• Serve as point person for COVID-19 related protocols and procedures based on SMASH and University guidelines

Class & Event Organization

Scholar Tech Support

Human Resources

Data Management

Professional Development

Required Attributes :

What You Bring :

Application Information :

Apply for this position below and ensure you can make the training and program dates (see table in above section of Job Description). If applying to multiple sites, please rank your site preference in the application.

The application includes a place to upload your resume and cover letter and to provide written responses to specific prompts. This position will close when filled.

If you have been selected for this position by your Program Director (PD), an application is required (you do not need to submit a cover letter) and your PD will send you the link to apply Please also submit the recommitment form provided by your PD, and SMASH will send you your updated offer letter.

This is a non-exempt position. The hourly compensation for this position is estimated to be $30.00. Should the employee miss any hours or days of work, the daily and therefore total compensation will be adjusted accordingly. If your assignment ends earlier than we anticipate for any reason, your compensation may also be reduced accordingly. Please note, pay will be variable per pay period based on part-time and full-time phases of the program. These policies are subject to variation based on specific circumstances.

In keeping with our beliefs and goals, no employee or applicant will face discrimination / harassment based on : race, color, ancestry, national origin, religion, age, gender, marital / domestic partner status, sexual orientation, gender identity, disability status, or veteran status. Above and beyond discrimination / harassment based on "protected categories," SMASH also strives to prevent other subtler forms of inappropriate behavior (i.e., stereotyping) from ever gaining a foothold in our office. Whether blatant or hidden, barriers to success have no place at SMASH. We value a diverse workforce : people of color are strongly encouraged to apply.