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Office Manager
Office ManagerVerneek • New York, NY, US
Office Manager

Office Manager

Verneek • New York, NY, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.part_time]
[job_card.job_description]

Join Our Core Team

Do you want to be part of the core team that is building the next one-of-a-kind tech companies that can potentially change your career's trajectory?! We are striving to build the future of AI for consumer enterprises, and our founders need your help as we are growing. Come join us and leave your mark!

Our founders are looking for a highly skilled Part-Time Contract Office Manager will be the linchpin of our daily operations, ensuring the office environment is organized, functional, and welcoming. This role is crucial for maintaining operational efficiency and supporting our team. As a contract position, the ideal candidate must be highly self-directed and capable of managing administrative tasks, vendor relationships, and office logistics independently within the agreed-upon weekly hours.

Responsibilities

Office Administration & Logistics

  • Manage office supplies inventory, ensuring all necessary items (e.g., stationery, printer toner, kitchen supplies) are stocked and organized.
  • Oversee the maintenance of office equipment (e.g., printers, copiers, coffee machines) and coordinate necessary repairs or servicing.
  • Manage incoming and outgoing mail, packages, and deliveries.
  • Ensure the physical office space is clean, tidy, and presentable at all times, coordinating with cleaning services.

Financial & Vendor Management

  • Serve as the primary point of contact for office vendors and service providers (e.g., landlords, utilities, catering, cleaning).
  • Process and track office-related invoices, expenses, and manage the office budget, often requiring basic use of software like QuickBooks or similar.
  • Negotiate and manage vendor contracts to ensure cost-effectiveness.

    • Executive Support

  • Coordinate and schedule personal and company errands for the executive leadership team.

    • Team Support & Coordination

  • Assist with onboarding and off-boarding administrative tasks for new and departing team members (e.g., key card access, desk setup).
  • Coordinate and schedule company meetings, internal events, and luncheons.

    • Event Organizing

  • Manage the end-to-end logistics of company's internal and external events, from inception till execution and post-mortem.

    • Safety & Compliance

  • Maintain office security protocols and manage access (keys, badge systems).
  • Ensure basic workplace safety standards are met (e.g., fire safety, first aid kits).

    • Contract & Application Details

  • Work Schedule : This is a part-time contract role requiring approximately 20 hours per week. Schedule must be 4 hours per day with occasional overtime for events, including over weekends.
  • Contract Duration : The initial contract term is 3 months, with potential for renewal.
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