Office Manager & Legal Billing Specialist

NedaLawyer is seeking a poised, detail‑oriented Office Manager & Legal Billing Specialist to support the operational and financial functions of our growing practice. This dual‑focused role requires exceptional organizational skills, strong communication, and a commitment to accuracy and professionalism. You’ll ensure our office operates seamlessly while overseeing timely, client‑ready legal billing.

Typical work week is 37.5 hours as we believe in Life-Work balance.

Compensation: $32 - $40 per hour plus vacation, PTO, medical, 401(k), and bonuses - our work weeks are 37.5 hours per week, and we close at 2 pm on Fridays.

$32 - $40 per hour

Office Management

• Oversee daily office operations and maintain a professional, efficient work environment.
• Serve as the primary point of contact for vendors, facilities, and administrative inquiries.
• Coordinate office supplies, maintenance, scheduling, and technology needs.
• Assist with onboarding processes and support internal communication initiatives.
• Provide administrative assistance to attorneys and staff as needed.

Legal Billing & Financial Coordination

• Prepare, review, and process accurate billing invoices in accordance with firm standards and client guidelines.
• Ensure timely and compliant attorney and staff timekeeping
• Monitor accounts receivable and conduct professional follow‑ups on outstanding invoices and trust deposits.
• Maintain organized billing records, detailed reports, and financial documentation while upholding stringent confidentiality standards.

• 2+ years of experience in office administration, legal billing, or related roles within a professional services environment.
• Knowledge of a legal billing platform.
• Exceptional attention to detail and strong organizational abilities.
• Professional written and verbal communication skills.
• Ability to balance multiple priorities in a fast‑paced environment while maintaining accuracy and composure.
• Proficiency with Microsoft Office Suite and modern cloud-based tools.

Key Strengths We Value

• A polished, service‑oriented demeanor.
• A proactive approach to problem‑solving and process improvement.
• High integrity and discretion in handling sensitive information.
• Reliability, consistency, and a commitment to operational excellence.

What We Offer

• Competitive compensation and comprehensive benefits.
• A supportive, collaborative work environment.
• Opportunities for continued growth and professional development.
• A role that directly contributes to the efficiency and success of the firm.

Clients are the core of our service-based business. Each client deserves first-class service.

We live by "The Story of Everybody". Every job is important, and we never let titles prevent the work from getting done on time and with excellence. We compete against ourselves, not others. We hold ourselves and our teammates accountable for quality, timely work, and exemplary client experiences. Our team members have the flexibility and support they need to show up for both their work and their families at home.