Lead Coordinator - Buying Equip Program

Summary :

Sunoco LP is the largest wholesale fuel supplier in the U.S. One segment of our business is the supply of fuel to gas station operators and other distributors that supply gas stations. As a value-added service to our customers, we have negotiated group buying deals to provide fuel dispensers, point of sale and other equipment at favorable prices. Sunoco may also provide equipment as part of the consideration for new supply contracts or contract renewals. The individual in this role will receive orders from external customers and internal account managers, create SAP purchase orders, and process the necessary rebilling to customers or internal capital accounts for contract deals. The role will also entail monitoring multiple Salesforce queues and working with vendors to make sure equipment is correctly ordered, delivered, and invoiced.

Essential Duties and Responsibilities :

• Coordinates and tracks ordering of equipment and materials that are available through the buying program, including fuel dispensing equipment, point-of-sale, and tank gauge systems
• Develop a general understanding of the available equipment and dependencies and work with customers and internal account teams to confirm orders. Proactively engage with customers to remind when confirmations or special information has been requested and has not been received.
• Update systems to provide visibility to management and customers as to orders received and order status, respond to inquiries from internal and external customers
• Enter purchase orders in SAP and ensure timely approval, confirm vendor has received and shipped orders correctly
• Required to review and process related vendor invoices in SAP and follow procedures to approve payment and rebill charges to customer or internal capital accounts
• Work with accounting to balance clearing accounts and close out entries monthly to ensure all equipment has been properly billed to customers or internal capital
• Interface with customers and account teams, resolve issues or promptly escalate as necessary and ensure excellent service is provided to internal and external customers
• Meet with key vendors on a regular basis to review open orders and escalate to ensure timely receipt and processing.

Requirements :

Preferred Qualifications :

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.