Executive Assistant

Executive Assistant

We are excited to announce an outstanding opportunity at our Highland Heights, KY location for an Executive Assistant to support our Lab leadership. We are seeking a dynamic and highly skilled professional who will play a critical role in providing exceptional administrative support functions. The ideal candidate will be deeply involved in coordinating team meetings, managing special projects, and driving executive initiatives. This role demands a resourceful individual who is passionate about enhancing efficiency, possesses strong organizational skills, and demonstrates remarkable agility in a demanding environment. If you thrive in a challenging yet rewarding setting and are eager to contribute to the success of our executive team, we encourage you to apply.

This is an onsite position in our Highland Heights, KY facility. Relocation assistance is not provided.

Primary Responsibilities :

• Executive Calendar Management :

Maintain and manage executive calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning as needed.

Function as the primary interface on behalf of the HR executives to ensure smooth workflows.

Enable complex global travel activities; prepare and coordinate complex and multi-stop travel, including accommodations, local transportation, passport / visa requirements.

Schedule and coordinate complex meetings, including attendee communications, venue management, audio / video set-up, catering, and program material preparation.

Collate and access data and information in Excel and can create high-quality PowerPoint presentations.

Serve as an information source and respected advisor on departmental and organizational policies and procedures.

Track and drive completion of key deliverables, proactively following up on outstanding items as needed.

Uphold the strictest confidentiality on information gleaned as part of responsibilities.

Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email inquiries, communicate messages, redirect calls, and respond to urgent inquiries from the corporate office, global site offices, and internal / external stakeholders over multiple time zones.

Provide exceptional attention to detail in all efforts and outputs. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention.

Qualifications :

At Thermo Fisher Scientific, we are committed to fostering a healthy and harmonious workplace for our employees. We understand the importance of creating an environment that allows individuals to excel. Please see below for the required qualifications for this position, which also includes the possibility of equivalent experience :