Purchasing Assistant (Cleveland)

Job Summary

The Purchasing Assistant supports the procurement team in sourcing, ordering, and tracking raw materials, packaging, and supplies necessary for operations. This position plays a key role in ensuring continuity of supply, maintaining accurate records, and assisting with vendor communication and compliance documentation. Our client is looking for a purchasing assistant to grow and continue to take on more responsibilities over time.

Responsibilities

• Create and process purchase orders for raw materials, packaging components, operating supplies, and office supplies.
• Track deliveries, expedite shipments, and communicate delays to appropriate departments.
• Maintain accurate inventory levels in coordination with the production.
• Assist in sourcing alternate vendors for cost savings or supply chain continuity.
• Review and maintain Safety Data Sheets (SDS) and Certificates of Analysis (COA) for incoming materials.
• Ensure compliance with regulatory and company-specific purchasing policies.
• Monitor vendor performance (on-time delivery, quality, service) and report issues.
• Support invoice reconciliation by working with accounts payable and resolving discrepancies.
• Work closely with the receiving team to resolve any discrepancies.
• Maintain Sage X3 ERP with up-to-date supplier and order information.
• Maintain systems and quality controls and assist with improvements.
• Maintain and strengthen internal controls.
• Maintain and improve process and procedures.
• Other special projects responsibilities as assigned, along with cross training growth.

Required Qualifications