Senior Contract Administrator

Senior Contract Administrator

Cordoba Corporation, a leading engineering firm in California, is hiring a Senior Contract Administrator to support our Facilities Sector. The Senior Contract Administrator reports to the Project Controls Manager. The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.

Responsibilities

Assist with the client's planning of procurements and setting pre-award schedules for contracts, including board actions.

Assist in the coordination of Pre-Bid/Proposal Meetings to present the project and RFB/RFP to potential bidder/proposers.

Prepare drafts of RFP/RFB addenda for the client to review, finalize, and distribute to plan holders.

Prepare draft award recommendations and board reports.

Conform final contract documents.

Prepare required reports and contractual correspondence.

Attend various meetings, including pre-bid proposal and post-bid proposal debriefings.

Assist in the contract standardization process.

Monitor all aspects of contract compliance.

Assist in resolving problems and disagreements between contractors and the client.

Review contractor invoices for contractual compliance.

Conduct closeout actions upon contract completion such as final audit, payment, etc., under the direction of the client personnel.

Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled, and controlled.

Prepare change documents, task orders, and change orders.

Route change documents for signature and track status.

Create and distribute change reports and analysis.

Support the project management team in maintaining timely and effective change support processes, procedures, and systems.

Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress.

Ensure that changes are properly encumbered contractual capacity and budget.

Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents.

Assist with the implementation of trend and change support programs.

Contribute to the advancement of ADP's goals through commitment to productive collaboration with all stakeholders.

Qualifications

Minimum of 10 years of relevant experience in administration of commercial/government contracts.

A bachelor's degree in engineering or business related fields, as well as training in procurement, contract, construction, and commercial law.

Experience with project management software preferred.

Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.

Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility, and growth in previous positions.

Proven accuracy, reliability, and completeness in job accomplishment.

Effective oral and written communication skills.

Must be able to interface with a variety of people with different technical levels and educational backgrounds.

Must be detail-oriented and highly organized.

Must be able to produce accurate and timely results while maintaining a customer service attitude.

Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and design build preferred.

Experience supporting multiple award task order contracts.

Microsoft Office Suite and Adobe Acrobat.

Large-scale construction management type software such as PM Web, Primavera, etc.

Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred.

Salary Range: $115,000 to $130,000 per year.

Location: Los Angeles, CA.

Work Environment: Onsite.

Note: Relocation assistance may be available for qualified candidates based on business needs and final offer letter.

Our Company

Cordoba Corporation, Making a Difference.

Cordoba Corporation is a leading civil engineering, construction management, program management, and planning firm. Our expertise spans diverse sectors, including education and facilities, transportation, water, and energy. Collaborating closely with our clients, we have successfully delivered complex and high-impact infrastructure projects across California.

National Recognition - Cordoba's efforts have garnered national acclaim. Engineering News-Record (ENR) has consistently ranked us as a "top 100 construction management firm" and a "top 50 program management firm." Additionally, ENR recognized Cordoba as a "top 100 design firm" in California in 2018. Our business model emphasizes efficiency, fostering a dynamic work environment. We approach projects with multifaceted strategies, ensuring successful outcomes.

Statewide Presence - With headquarters in Los Angeles, Cordoba maintains a strong statewide presence. Our offices extend to San Francisco, Sacramento, San Ramon, Chatsworth, Santa Ana, Ontario, and San Diego.

Enhancing Employee Well-Being

Benefits and Perks: We offer multiple medical and dental insurance plans, as well as vision insurance. Plans are subsidized for both employees and dependents with coverage effective the first month after hire. Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off. We also offer flexible spending accounts (FSA's) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans. Employees are also eligible for our employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being.

Cordoba Corporation provides equal employment opportunities, promoting diversity and inclusion. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics.

Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability. Cordoba is committed to fostering a healthy and happy lifestyle for our employees, both within and beyond the workplace.

For inquiries or accommodations, please contact our HR Department at: (213) 895-0224.

Join Cordoba Corporation and be part of shaping California's future!

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