Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for accurately disbursing funds and processing payments for approved expenditures in accordance with company policy. This role ensures timely reconciliation of accounts, supports vendor management, and assists internal partners with payment-related inquiries. The specialist plays a key role in maintaining financial controls, minimizing risk, and contributing to a smooth accounting close process.

Strategy & Financial Management

• Maximize Cashflow and Minimize Service Stops: Execute payments according to policy to ensure vendors are paid on or before due dates. Avoid unnecessary early payments and prevent finance charges or service disruptions.
• Minimize and Mitigate Risk: Apply best practices and continuously improve processes to reduce fraudulent activity and protect company assets.
• Accurate & Timely Accounting Close: Process expense reports accurately, ensure proper allocation of expenses, and reconcile credit card user accounts to support monthly close.

Stakeholder Support

• Corporate Cardholders: Communicate expense report requirements and ensure submissions meet company standards.
• Interdepartmental Collaboration: Respond to AP audit inquiries and assist with urgent or emergency payments when needed. Follow up with stakeholders for approval and resolution.
• FP&A & Accounting: Support timely financial close activities and respond to questions as required.

Operational Excellence

• Maintain Controls & Reduce Risk: Follow established protocols, assess potential risks, and recommend improvements to prevent fraud or monetary loss.
• Process Adherence: Follow all payment schedules and procedures to ensure accuracy and compliance.
• Record Management: Maintain organized and accurate records to support audit requests and day-to-day operations

People & Collaboration

• Communicate effectively and concisely with internal and external partners.
• Provide quick, accurate responses to inquiries and support teammates as needed.

Required Experience

• Minimum of 1 year of Accounts Payable experience in a high-volume environment (5,000 invoices/month).
• Experience with Virtual Credit Card Programs.
• Strong reconciliation experience across vendor balances, bank accounts, and general ledger accounts.
• Background in research, troubleshooting, and process improvement.

Knowledge & Technical Skills

• Intermediate to advanced Excel skills.
• Experience with AP software and ERP systems (NetSuite preferred).
• Understanding of best practices to prevent fraudulent payments.

Waste Harmonics Keter Comprehensive Benefits Package

• Competitive Compensation
• Annual Bonus Plan at Every Level
• Continuous Learning and Development Opportunities
• 401(k) Retirement Savings with Company Match; Immediate Vesting
• Medical & Dental Insurance
• Vision Insurance (Company Paid)
• Life Insurance (Company Paid)
• Short-term & Long-term Disability (Company paid)
• Employee Assistance Program
• Flexible Spending Accounts/Health Savings Accounts
• Paid Time Off (PTO), Including birthday off, community volunteer hours and a Friday off in the summer
• 7 Paid Holidays

At Waste Harmonics Keter, we celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome candidates from all backgrounds to apply.