Administrative Assistant 2

Online applications must be received before 11:59pm on:

December 18, 2025

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

105F-YN_CS_NPS - Administrative Assistant 2

Business Title:

Administrative Assistant 2

Employee Type:

Classified

Position Details:

The Opportunity:

As the Administrative Assistant 2 for External Affairs & Government Relations, you will provide direct administrative support to the Director of Federal Relations, Director of Health Sciences Policy and Advocacy, and Assistant Director of Federal Relations. You will serve as the primary administrative point of contact, and handle complex and confidential matters involving external constituencies, including Washington State University (WSU)units across Pullman and statewide, as well as federal, state, county, and local government agencies, and the broader community.

Your role supports the Directors and Assistant Director across a wide range of responsibilities tied to the operations and initiatives of the federal relations and health sciences policy office. Your key duties include scheduling and coordinating congressional visits, preparing briefing materials, managing calendars and travel logistics, and tracking follow-up actions from stakeholder engagements. You also assist with organizing meetings, drafting correspondence, and maintaining accurate records of policy-related activities. Success in this position requires a high level of professionalism, sound independent judgment, discretion, and strong organizational skills in a fast-paced and dynamic environment.

This position can be located in Spokane, WA or Pullman, WA.

Additional Information:

This is a full time (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary: $3,665 to $4,882 | Range 41 Steps A - M | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications:

• High school diploma or equivalent AND two (2) years of clerical, office or administrative experience; OR one (1) year of experience as an Administrative Assistant 1. Equivalent education/experience.

• Proven ability to work effectively with individuals from a wide range of backgrounds, fostering respectful and collaborative relationships.

• Professional experience demonstrating the ability to thrive under pressure in a dynamic, fast-paced environment; proactively organize and prioritize multiple tasks and projects with precision; adapt to interruptions while consistently meeting deadlines and delivering high-quality service to a diverse range of constituents.

• Demonstrated skills in organizing and articulating ideas through both oral and written communication, with experience composing and refining professional correspondence and documentation.

• Must have, or be able to obtain by time of hire, a valid driver’s license and meet requirements in accordance withSPPM 7.10and departmental driving standards.

Preferred Qualifications:

• Experience providing complex administrative oversight and assistance to an office, preferable in a higher education, public sector or government relations environment, and ability to work well as part of a team.

• Work experience that demonstrates competency, proficiency, and accuracy using software programs including Microsoft Word, Excel, PowerPoint, Outlook and Teams.

About External Affairs & Government Relations - For more information about the great work we are doing and to view our mission and values, please visit our website linked above.

Area/College: External Affairs & Government Relations
Department Name: Office of Federal Relations
Location: This position can be located in Spokane, WA or Pullman, WA

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume
2) Cover Letter

External candidates, upload all documents in the “Application Document” section of your application.
Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Full time

Position Term:

12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or .

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: