Document Control Coordinator I

ZACHRY is currently seeking an experienced Document Control Coordinator I for our EXXONMOBIL located in Beaumont. Texas. NO PER DIEM IS OFFERED.

PositionSummary

This Coordinator position will assist the Document Controls Manager / Supervisor in receiving, maintaining, validating, inventorying, printing and issuing of vital construction documents. A Document Management Clerkisresponsibleforthereceipt, processinganddistributionofallprojectdocumentsreceived from third party andinternal clients according to Zachry standards operating procedures.

JOBREQUIREMENTS

QualificationHighlights

Musthaveexcellentcommunicationskills.

Mustbecomputerproficientincludingaproficiencyin MicrosoftOfficeapplications.

Preferredcandidatewillhavepreviousexperienceinaclericaloradministrativeposition.

Preferred Candidate will have previous experience working with document controls or equivalent position.

Musthavereliable transportation.

PositionResponsibilities

Will receivewritten,verbal,andelectronicrequestsfordocuments.

Willreceivebothphysicalandelectronicdocuments.

Willcreateofficialbusinessmemorandumsandletters.

Willprintandissuesdocumentstoapprovedrequestors.

Will communicate with and submit requests to various departments in regards to documentation adjustments,releaseandreturnofdocuments,andotherrequestedinformation.

Will use varies computer programs in receiving and tracking documents, and will work with various typesof printers in creating hardcopies per requests.

Musthavereliable transportation.

Document Control Coordinator I will be responsible for the following, but not limited to : Understanding the InstallationWorkPackagesystem–Contents(whatshouldbeintheIWPfromtheplanner),numbering (mustunderstandthenomenclatureandthemeaningbehindeachcharacter),QCreview(knowwhatto lookforonspreadsheetandcommunicatewithQC),constraints(understandwhattheyareand communicate back to the planner for corrections), Prioritizing (IWPs that come in for Rush with approvals), Closed(makesurethatallsignatureandcopiesareaccountedfor),Revisions / Recalled(Drawingrevisions thatcomeindailyalsomustunderstandthatthisistimesensitiveduetoworkbeinginprogressand acknowledgingthedifferencebetweenrevisionsandrecalled),PrintingofIWP(Coordinatorwillneedto knowtheorderatwhichtheIWPmustbeprintedtobeplacedinbindercorrectly)

CustomerService–meetingandgreetingallindividualsthatmaycomeintoofficewhilestayingontask. IWPs are the heavy traffic item,but we must be able to helpwith all issues that couldtake you away from your current task.

Programming – Aconex (EDMS that we currently use), Document Locator / Ensemble+(responsible engineer onsiteEDMSandwillneedtodownloadfromitdaily),PowerBi(programthatdealswithIWPscheckin checkoutsystemthatwillbeuseddailyand willrunreportsfrom

Drawing / Documents - Will need to have a general understanding of drawings / documents and how they are looked up in our EDMs, and how to retrieve them when needed.

JOBREQUIREMENTS JOBREQUIREMENTS

Required Qualifications

Musthaveexcellentcommunicationskills.

background–formulas(mustunderstandthebasicsofhowisworks),troubleshooting(mustbeableto determine and or identify if a problem occurs), delimited (must pay attention to details and understanding thedatayouareworkingwith),importingdata(mustbeabletoworkwithmultiplewindowsopenwhen doing this while getting all information over correctly)

Mustbeorganizedandhavetheabilitytomultitask.

Mustbeabletoquicklylearnprocessedandadapttochangesquickly.

Mustbeabletofollowdirectionspreciselyasgiven.

Mustbeabletoworkvaryinghoursasrequiredtosupport constructionoperations.

PhysicalRequirements

Employeewillberequired toadheretolargeamountsofsittingand workingonacomputer.

Willtalkandheartocommunicate.

Willusearmsandhandstosignal,grab,hold,turn,push,andpull : objects,materials,controlsandtools.

Mayberequiredtolift,carryandmoveup to lbs.

Position may occasionally be required to spend time on the construction site and will need to have the ability to walk and climb various outdoor conditions.

Willberequiredtowearpersonalprotectiveequipment(PPE)includingbutnotlimitedto : hardhat, safetyglasses / goggles,earplugs / muffs,masks / respirators,safetyvests,glovesandleatherworkboots.

ZACHRY isdedicatedto providingaSafe andDrug-Freeworkenvironmentandisan EqualOpportunity Employer.