Administrative Assistant

Administrative Assistant

Job Summary : Under general supervision, performs a variety of administrative duties and staff support services for the head (typically a Director / Manager) of a single organizational unit or a group of related programs. May assist in the development and maintenance of records, statistics, and reports and researching, coordination and distributing information and materials to the staff. Organizes duties of the Department head to facilitate the efficient operation of the department. Maintains excellent relationships with others.

Job Responsibilities :

• Schedules, prioritizes and follows up on meetings and appointments. Maintains calendar and issues reminders and monitors appointments to assure the office operates efficiently.
• Screens correspondence. Prioritizes the mail and responds to correspondence as instructed. Refers more complex and / or urgent correspondence to the Department head, gathers any additional information needed to respond.
• Screens telephone calls and redirects to individuals who can quickly and efficiently respond.
• Prepares reports, presentations, documents, etc. based on specific instructions. Reviews presentation materials to ensure accuracy. Distributes information and materials to the staff as required.
• Processes expense reports and monitors incoming invoices. Prepares forms to process and pay invoices. May assist in the department's budget process.
• Makes necessary travel arrangements, including ground transportation and hotel accommodations. Prepares travel itineraries for supervisor and direct reports.
• Handles confidential and / or sensitive department information with discretion.
• Oversees office environment by preparing and submitting requests for new equipment, office furniture and / or equipment maintenance and repair. Ensures that office supplies are replenished when needed.

About Walgreens : Founded in 1901, Walgreens proudly serves nearly 9 million customers and patients each day across its approximately 8,500 stores throughout the U.S. and Puerto Rico. Walgreens has approximately 220,000 team members, including nearly 90,000 healthcare service providers, and is committed to being the first choice for pharmacy, retail and health services, building trusted relationships that create healthier futures for customers, patients, team members and communities.

External Basic Qualifications :

Preferred Qualifications :

We will consider employment of qualified applicants with arrest and conviction records.