Coordinator, drug & alcohol program

Coordinator, drug & alcohol program

6 Months contract

Fort Worth, TX

The primary responsibilities of this role will be aligned with one of the below four functional areas within the Drug and Alcohol team, with the flexibility to support other areas as needed based on business demands. Appropriate training will be provided to ensure success in assigned responsibilities and any cross-functional support.

Audit Preparation

Review drug and alcohol testing forms for accuracy and completeness, and work closely with collectors to resolve discrepancies by coordinating affidavits when errors are identified

Maintain a well-structured and efficient filing system to ensure easy access and organization of records

Perform a variety of daily, weekly, monthly and quarterly audits in preparation for the annual FAA inspection

DOT Records Checks

Review candidate paperwork for accuracy and coordinate corrections as needed

Conduct outreach to previous employers to request records and research accurate contact information when necessary

Match incoming documentation to original requests, update candidate records, and maintain organized filing of completed packets

Follow-Up Program

Receive, review and update daily drug / alcohol test result records for DOT and Company Testing program employee files

Coordinate / schedule follow up testing based on testing plan as directed by the Substance Abuse Professional

Use company personnel data management tools to verify team member testing information and request corrections if needed

Reasonable Cause / Reasonable Suspicion

Manage Reasonable Cause / Reasonable Suspicion employee cases when test results are negative, ensuring all required documentation is accurately completed and filed in the employees packet

Communicate return-to-duty clearance to the business

Research escalations related to pre-employment drug testing

Job Requirements

High school diploma or GED

Proficient in data entry with accuracy and efficiency

Skilled in filing, scanning, and faxing documents

Maintains a consistently positive and professional attitude

Strong attention to detail and organizational skills

Demonstrates honesty, integrity, and ethical behavior

Self-motivated with strong personal discipline

Capable of working independently with minimal supervision

Dependable and punctual with a strong work ethic

Able to manage multiple tasks effectively

Excellent interpersonal and communication skills

Thrives in a fast-paced, dynamic environment

Flexible and adaptable to changing priorities

Experienced in alphabetizing, matching, and filing within complex systems

Experience with Microsoft Excel

Preferred Qualifications

Airline experience

Knowledge of 49 CFR part 40 and 14 CFR part 120