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Project & Administrative Coordinator
Project & Administrative CoordinatorCrewBloom • Stockton, CA, US
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Project & Administrative Coordinator

Project & Administrative Coordinator

CrewBloom • Stockton, CA, US
[job_card.30_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Project & Administrative Coordinator

We are seeking a highly organized and detail-oriented Project & Administrative Coordinator to support day-to-day operations and ensure seamless coordination across projects and stakeholders. This role involves managing administrative tasks, assisting with proposal and grant preparation, supporting leadership in communications and operations, and maintaining a well-organized virtual work environment.

The ideal candidate will have a background in project management or administrative leadership, excellent organizational and communication skills, and the ability to manage multiple priorities in a remote, fast-paced setting.

Core Competencies

  • Strong organizational and project coordination skills.
  • Excellent written and verbal communication abilities.
  • Exceptional time management and multitasking in a fast-paced, remote environment. Attention to detail and strong problem-solving mindset.
  • Proficiency in Microsoft Office (Excel, Word, Outlook) and collaboration tools (Teams, Email Scheduler).
  • Ability to manage multiple stakeholders and coordinate across departments.
  • Creative thinker with initiative to suggest and implement improvements.
  • Professionalism, reliability, and discretion in handling sensitive information.

Job Responsibilities

Project Coordination & Administration

  • Oversee daily project and office operations, ensuring smooth workflow.
  • Prepare correspondence, memos, and reports. Manage procurement, inventory, and travel logistics.
  • Maintain a cash journal and coordinate with accounting for reporting.
  • Schedule meetings and organize appointments.
  • Update and maintain office and project policies and procedures.
  • Coordinate with IT and vendors for equipment and service needs.
  • Manage contracts, invoices, and budgets.

    • Research & Proposals

  • Research and compile grant and proposal submissions using existing materials.
  • Submit drafts to the Managing Director for review and approval.

    • Social Media & Communications

  • Develop and maintain a social media plan aligned with leadership direction.
  • Schedule and publish approved content using libraries, newsletters, and AI tools.

    • Operations & Human Resources Support

  • Support C-suite documentation and coordination needs.
  • Assist with onboarding new hires and addressing employee queries.
  • Plan internal / external events such as meetings and conferences.
  • Provide general support to visitors and collaborators.
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