Administrative Assistant-MWC

Overview

McGuireWoods Consulting (MWC) is seeking an Administrative Assistant located in our Tallahassee office. This position will support senior consultants who provide public affairs services to Fortune 500 clients.  Duties will include processing correspondence, maintaining calendars, scheduling, time entry, expenses, research and other duties as assigned.  The position will interact with current and former elected officials on a regular basis. This role requires the candidate to work in our office five days a week, offering a dynamic and collaborative work environment.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Maintains calendars and arranges appointments, which may include organizing meals.
• Arrange travel reservations, including airfare, hotel, car rental, etc.
• Drafts correspondence and documents in proper format as requested.  Retains documents in worksite using secure document procedures.
• Process all expense related items (invoices, reimbursements, check requests) using Chrome River.
• Performs administrative duties such as copying, scanning / faxing, mailing letters, etc.
• Processes incoming and outgoing correspondence as appropriate; including mailings, invitations, and bills.
• Performs time entry for assigned McGuireWoods Consulting staff.
• Performs research when requested by consultants.
• Assist with office functions and events.

Qualifications

Have more questions?  Connect with a recruiter directly. E1

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