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Coordinator, Volunteer Resources
Coordinator, Volunteer ResourcesComrise • New York, NY, United States
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Coordinator, Volunteer Resources

Coordinator, Volunteer Resources

Comrise • New York, NY, United States
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Job Summary :

Assists with the development, coordination, and evaluation of the inservice volunteer program by assuming primary responsibility as staff liaison to 15+ departments throughout the Center. Assumes responsibility for planning and implementing one or more main administrative functions of the Department.

Job Responsibilities :

Volunteer Selection :

  • Interviews and places applicants for volunteer service.
  • Interviews potential volunteers in accordance with assessed Center departmental needs.
  • Conducts a minimum of 5 interviews per week ascertaining the following, at a minimum :
  • The reason for the applicant's interest.
  • The time commitment the applicant feels he / she can make for the foreseeable future.
  • Special skills and / or abilities that would fit best with the Center's needs for volunteer assistance (i.e., languages, child life background, experience with acutely ill patient population).
  • How comfortable the applicant would be receiving supervision.
  • His / her ability to adhere to guidelines as required.
  • His / her expectation of what a volunteer experience is.
  • Ability to function in a cancer care facility as opposed to a general care Facility.
  • Ability to follow through and honor commitment.
  • His / her personality (i.e., loud, obnoxious vs soft-spoken, polite).
  • Ability to communicate in English.
  • Previous volunteer experience.
  • Assesses potential volunteers against required skills and needs of the organization.
  • Closes interview with placement, non-placement, or pending placement.
  • Communicates next steps if applicant is placed.
  • Checks references of potential volunteers, as necessary.

Volunteer Administration :

  • Assumes responsibility for daily management of volunteers.
  • Schedules volunteers to maximize their service and meet the needs of the Center department.
  • Distributes weekly updates of the volunteer schedule to staff supervisors via e-mail or hand delivery.
  • Responds to daily needs of volunteers as they occur.
  • Assists with overseeing departmental requirements for volunteers :
  • General Orientation.
  • Childlife training.
  • HIPAA training.
  • Medical requirements.
  • Annual TB testing.
  • Blood testing and inoculation, when needed.
  • Six month and annual assessments.
  • Observes patient confidentiality issues if a volunteer is a former patient.
  • Assists with short term requests for volunteer assistance by collecting information from the requester that would include :
  • Details regarding the need for volunteer assistance.
  • Hours during which help is preferred.
  • Special skills preferred.
  • Time frame for project.
  • Name of supervisor.
  • How training would occur.
  • Program Coordination : -Assists with the coordination of the departmental programs and events.
  • Works with Manager to identify necessary steps to complete each program or event task.
  • Assists with the administration of the Volunteer Recognition Ceremony by :
  • Generates content for the invitations and ceremony booklets.
  • Works with Medical Graphics Department to create posters and booklet cover.
  • Orders award pins.
  • Assists with the administration of the following :
  • Holiday Decorating
  • Volunteer Education
  • Shares coordination of events with Manager.
  • Oversees training and management of volunteers who conduct orientation.
  • Communicates changes in departmental activities that could impact on orientation schedule.
  • Works with Manager to review material distributed to new volunteers annually or as needed to ensure material is current and accurate.
  • Required Skills & Experience :

  • Two (2) - four (4) years of administrative experience preferably working with volunteers.
  • Microsoft Office.
  • Required Education :

  • High School Diploma or GED.
  • Preferred Education :

  • Bachelor's Degree.
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