Senior Human Resources Representative

Job Posting Title :

Senior Human Resources Representative

Hiring Department :

University Housing and Dining

Position Open To : All Applicants

Weekly Scheduled Hours :

40

FLSA Status :

To Be Determined at Offer

Earliest Start Date :

Ongoing

Position Duration : Expected to Continue

Location : UT MAIN CAMPUS

Job Details : General Notes

BENEFITS : UT Austin offers a competitive benefits package that includes :

100% employer-paid basic medical coverage

Free Capital Metro bus rides

Retirement contributions

Paid vacation, sick time, and holidays

Career growth & professional development

Please visit our Human Resources (HR) website at https : / / hr.utexas.edu / to learn more about the total benefits offered when you join our team!

Purpose

The Senior Human Resources Representative provides comprehensive HR support by managing key processes and delivering exceptional service to internal and external customers and stakeholders. Working closely with the HR Leadership team and HR team members, this position will maintain compliance with university policies, identify opportunities for process improvement, and contribute to strategic HR initiatives.

Responsibilities

In coordination with the HR Leadership team, and HR team members, track and process job changes, transfers, reassignments, compensation changes, and other position updates in Workday. Manage, review, reconcile, and follow up on HR and payroll-related reports (e.g., student ineligibility, duplicate assignments, hours worked). Address compliance warnings and ensure alignment with university policies and departmental guidelines. Collaborate with the HR Leadership team, and HR team members, to ensure consistency in reporting practices and data integrity across the department. Serve as a subject matter expert in Workday and other HRIS platforms. Coordinate employee and supervisor communications, including notification letters. Run and disseminate recurring and ad hoc reports.

In coordination with the HR Leadership team, and HR team members, manage recurring employment documentation and ensure timely processing of evaluations, driver certifications, communication device allowances, and other employment documents. Ensure accurate data entry, document uploads, and file storage in compliance with record retention policies. Audit and finalize HR processes using checklists within the ticket system and other HR trackers. Maintain up-to-date knowledge of UHD and UT Austin policies and procedures. Maintain confidentiality and security of sensitive information throughout all processes.

Collaborate with the HR Leadership team, HR team members, employees, supervisors, and other UT departments to resolve HR-related issues. Resolve requests received through in office visits, email, tickets, phone calls, and other submissions; providing top-quality service. Provide cross-functional and backup support to HR teammates and leadership to ensure seamless coverage and support during absences, high-volume periods, or special projects.

Manage contractor registration and employee of contractor reassignments. Coordinate emergency closure assignments and flex work arrangements. Assist in the development and presenting of HR-related trainings. Provide backup support and guidance for onboarding processes by collaborating with the HR team to ensure consistency, alignment, and effective use of shared resources.

Schedule and organize meetings, calendars, and office activities using Outlook and SharePoint. Maintain monthly task lists, metrics, and deadlines. Utilize internal software and processes to complete tasks and communicate effectively. Complete special projects and disseminate information as needed. Lead or support recurring and ad hoc HR initiatives contributing to shared goals and department-wide improvements.

Required Qualifications

Bachelor's Degree in Human Resources, Business Administration, Public Administration, or related field.

5 years of experience in human resource administration, including 3 years of professional-level human resources experience specific to a program or section area.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

6 or more years of experience in human resources administration.

Human resources experience in a university setting.

Experience using Workday.

Bilingual in English and Spanish.

Ability to manage multiple concurrent tasks, projects, meet established timelines, and work efficiently.

Salary Range

$60,000 + depending on qualifications

Working Conditions

May work around standard office conditions

Repetitive use of keyboard at a workstation

Use of manual dexterity

Work Shift

Monday - Friday, 8 : 00AM -5 : 00PM, hours and days may vary based on business needs.

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.